Policies & Disclosures | Gnomon

Overview

Gnomon makes every effort to assist students in understanding their rights and responsibilities during their enrollment at Gnomon. Gnomon reserves the right to add, modify or remove a policy at any time and students are responsible for familiarizing themselves with all updated policies and procedures.

These policies and procedures are not intended to outline every process that takes place at the School. In addition to Gnomon policies, all students, faculty, staff, and visitors are expected to comply with local, state, and federal laws while on campus.

Reservation of Rights

Purpose
The purpose of this policy is to outline Gnomon’s rights regarding institutional changes and to comply with California regulations.
§94909(a)(12)

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
Gnomon reserves the right to make changes to tuition fees, scheduled dates of courses, course offerings, instructors, policies, and procedures in accordance with the California Code of Regulations (CCR) and California Education Code (CEC).

These changes are implemented to enhance the quality of the educational experience, align with accreditation and regulatory requirements, or adapt to institutional needs.

Notification of Changes
Students will be informed of significant changes to tuition fees, policies, or major course offerings in writing at least 30 days before the changes take effect. Notifications will be sent via the official student portal, email, or in the student handbook.

Denial of Enrollment and Withdrawal of Students
Gnomon reserves the right to deny enrollment in courses to any student and to withdraw any student whose conduct, financial standing, or academic performance fails to comply with the policies, rules, and standards of Gnomon as outlined in the Student Catalog.

Bankruptcy Statement
Gnomon declares the following:

Gnomon has no pending petition in bankruptcy.
Gnomon is not operating as a debtor in possession.
Gnomon has not filed a petition for bankruptcy within the preceding five (5) years.
No petition in bankruptcy has been filed against Gnomon within the preceding five (5) years that resulted in reorganization under Chapter 11 of the United States Bankruptcy Code.

Students Right to Know

Students' Right to Know

Gnomon is committed to providing students, their families, and the campus community full disclosure of all consumer information as required by state and federal laws and regulations. The laws are intended to satisfy Students’ Right To Know and afford the opportunity for students to make fully informed choices regarding the institution they elect to attend. Below is some of the information that is required for disclosure.

Program students can find more details and policies in the Program Student Catalog, while non-program students can refer to the Non-Program Student Catalog. Additional information is also available on Gnomon's website, and paper copies of the student catalog can be provided upon request.

Accreditation

Gnomon is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC). ACCSC is recognized by the United States Department of Education as a private, non-profit, independent accrediting agency that provides accreditation to institutions that are predominantly organized to educate students for occupational, trade, and technical careers.

ACCSC’s mission is to serve as a reliable authority on educational quality and to promote enhanced opportunities for students by establishing, sustaining, and enforcing valid standards and practices which contribute to the development of a highly trained and competitive workforce through quality career-oriented education.

Gnomon has been recognized by ACCSC as a 2014-2015 and 2018-2019 ACCSC School of Excellence.

ACCSC Contact:
2101 Wilson Boulevard, Suite 302
Arlington, Virginia 22201
accsc.org
Phone: 703.247.4212
Fax: 703.247.4533

Bureau for Private Postsecondary Education

Approved by California

Gnomon, Inc. (Gnomon), a private institution, located at 6150 Laurel Canyon Blvd., Suite #100, North Hollywood, CA 91606 was granted approval to operate an accredited institution from the Bureau for Private Postsecondary Education pursuant to California education code. The Bureau’s approval means that the institution and its operations comply with minimum state standards as set forth in the California Private Postsecondary Education Act of 2009.

BPPE Contact:

Mailing Address:
Bureau for Private Postsecondary Education
P.O. Box 980818 West Sacramento, CA 95798-0818

Physical Address:
Bureau for Private Postsecondary Education
1747 North Market Blvd., Suite 225 Sacramento, CA 95834

Phone: (916) 574-8900
Toll Free: (888) 370-7589
Main Fax: (916) 263-1897
Licensing Fax: (916) 263-1894
Enforcement/STRF/Closed Schools Fax: (916) 263-1896

Bureau for Private Postsecondary Education website: bppe.ca.gov

School Performance Fact Sheet

Prior to enrollment, Gnomon provides students with a School Performance Fact Sheet related to the educational programs offered.

Annual Reports

Among the oversight activities carried out by the Bureau to ensure that covered institutions operate in accordance with the law, the Bureau requires institutions to submit an Annual Report as a part of the ongoing compliance program. The Annual Report is due by December 1st of each year and is required to include specific information related to the educational programs offered by the institution in the reporting period.

Brochures/Viewbooks

Completion/Graduation Rates

Gnomon is required to post and distribute graduation and completion rates based on data submitted annually to the Integrated Postsecondary Education Data System (IPEDS). The information provided is made available through the College Navigator. For more comprehensive information, Gnomon invites you to review the completion and graduation rates as reported to our accreditor ACCSC and to the Bureau for Private Postsecondary Education. The links are on this page above.

Disability Services & Accommodations

Purpose
This policy ensures that Gnomon provides students with disabilities equal access to its educational programs and opportunities in compliance with applicable state and federal laws, including the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973.

Contact Information
Accessibility Coordinator: studentaffairs@gnomon.edu

Policy and Procedure Overview

Commitment to Equal Access
Gnomon does not exclude, deny benefits to, or otherwise discriminate against any individual with a qualifying disability under Section 504 or the ADA. Disabilities may include learning, physical, medical, mobility, sensory, psychological, and certain temporary disabilities. Reasonable accommodations are provided to qualified individuals, provided they are not unduly burdensome or do not fundamentally alter the nature of the service, program, or activity.

Definition of Disability
As defined under Section 504 and the ADA, an individual with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities, including learning.

Requesting Accommodations

1. Initiating a Request
Students seeking accommodations or services must:

Contact the Accessibility Coordinator at studentaffairs@gnomon.edu.
Submit a completed Request for Accommodations form.
Provide verification documentation from a certified or licensed professional, such as a physician, health care provider, qualified evaluator, neurologist, or psychologist/psychiatrist. Documentation must:
- Include the professional’s credentials.
- Be current and dated within the past three (3) years unless the condition is permanent.

2. Verification Documentation
Documentation should be comprehensive and provide clear evidence of a disability. Examples of helpful documentation include:

A statement from a certified professional detailing:
- · Current disability and diagnostic history.
- · Anticipated prognosis (if applicable).
- · Symptoms and their frequency/severity.
- · Impact on major life activities (e.g., communicating, learning, walking).
- · Recommended accommodation or strategies.
Neuropsychological or educational evaluations.
Educational records, such as a high school IEP or 504 Plan (dated within the past three years).

Accommodation Review Process

1. Submission and Review

Students must submit all documentation to the Accessibility Coordinator in a timely manner.
Accommodation requests are typically reviewed within two (2) weeks of submission.
Requests submitted during Week 9 or Week 10 of the term will generally be reviewed for implementation in the subsequent academic term.

2. Approval and Notification

Once eligibility is established, the student will meet with the Accessibility Coordinator to discuss reasonable accommodations.
Approved accommodations are detailed in an Accommodations Letter, which the student presents to the relevant faculty.
Accommodations are reviewed quarterly.

Important Notes

Retroactive accommodations are not provided.
Faculty members cannot provide accommodations without an official written request from the Accessibility Coordinator.

Confidentiality
All discussions and documentation regarding disability accommodations are confidential.

Prior Accommodations History
Prior accommodations (e.g., IEP or 504 Plan) do not automatically guarantee accommodations at Gnomon. Students must submit updated verification documentation to establish eligibility.

Deadlines
Students are strongly encouraged to submit accommodation requests at the start of the term to ensure timely review and implementation.

Animals on Campus

Purpose
Gnomon is committed to providing equal access to educational opportunities and campus resources in compliance with the Americans with Disabilities Act (ADA) and other applicable laws. This policy outlines the rights and responsibilities of individuals who utilize service animals on campus and applies to all areas where students, faculty, staff, and visitors are permitted, including classrooms, labs, outdoor spaces, and on-campus events.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview

Misrepresentation
Misrepresenting an animal as a service animal is prohibited and may result in disciplinary action, including warnings, dismissal, fines, or other penalties under college conduct policies. Misrepresentation could result in the animal being immediately removed from campus at the student’s expense.

Definitions

Service Animal: A dog (or, in limited cases, a miniature horse) that is individually trained to perform specific tasks for an individual with a disability. The tasks must be directly related to the disability.
- Service animals are not pets but working animals.
- No vest or special identification is required for service animals.
Assistance Animal: An animal designated by a healthcare provider to provide passive emotional or physical support. Assistance animals are not allowed in campus buildings or events.
Therapy Animal/Emotional Support Animal (ESA): These animals are not trained to perform tasks and are not allowed on campus, as Gnomon does not offer on-campus housing.
Pet: Any animal that does not meet the above definitions is considered a pet and is not permitted on campus.
Owner/Handler: The individual responsible for controlling the service animal.
Individual with a Disability: A person with a physical or mental impairment that substantially limits one or more major life activities.

Service Animals on Campus
Service animals are allowed in all areas where their handler is permitted, except where the animal’s presence may compromise health or safety (e.g., mechanical rooms).

Control Requirements
Service animals must be under the handler's control at all times, typically using a leash or harness unless it interferes with the animal's work.

Health and Safety Requirements

Vaccinations: Service animals must have current vaccinations (e.g., rabies) and proof must be provided upon request.
Licensing: Service animals must comply with local licensing regulations.

Care and Supervision
The handler is responsible for all costs related to the care and supervision of the service animal, including:

Feeding, grooming, and waste disposal.
Ensuring the animal does not disrupt the educational environment.
Exclusion of Service Animals

Gnomon may remove or deny access to a service animal if:

The animal is out of control and the handler does not regain control.
The animal is not housebroken.
The animal poses a direct threat to the safety of others.
The animal’s presence fundamentally alters a program or service.

Procedures for Registering a Service Animal
Individuals with disabilities, including regular visitors who utilize service animals on campus, are encouraged to voluntarily complete the Service Animal Registration Form with Disability Services.

Proof of vaccination and local licensing in accordance with California law, must be submitted during registration.
Upon registration, students will receive a courtesy document from Disability Services verifying their right to be accompanied by their service animal on campus. While this document is not required to be shared, students may choose to present it to members of the campus community. As part of the registration process, individuals may be asked whether the service animal is required due to a disability and what specific tasks the animal has been trained to perform.
This registration allows Disability Services to provide formal documentation of the service animal's presence in various campus settings. It also ensures that relevant campus partners are informed to facilitate safety and emergency support for both the animal and the student.

Responsibilities

Owner/Handler Responsibilities

Keep the service animal under control at all times (e.g., leash, harness, or voice control).
Prevent the animal from engaging in disruptive behavior (e.g., barking or jumping).
Clean up after the animal and dispose of waste properly.
Cover any costs related to damages caused by the animal.
Ensure the service animal is not left unattended for long periods or during breaks.
Follow city, county, and state ordinances/laws or regulations pertaining to licensing, vaccination, spaying/neutering, and other requirements for animals.
Be responsible for all costs associated with the removal, transportation and/or boarding of the animal, should the College determine the need to remove the animal.

Campus Community Responsibilities

Do not pet, feed, or distract a service animal.
Do not separate an owner/handler from their service animal.
Allow service animals to accompany their handler in all permitted spaces.

Grievance Procedure
Students who believe they have been unfairly denied permission to bring a service animal to campus can file a grievance through Disability Services.

To file a grievance:

Contact the ADA Coordinator at 323.466.6663 or email studentaffairs@gnomon.edu.
Provide a one-page statement explaining the issue, why the decision was incorrect, and the desired outcome.

Violations and Disciplinary Actions

Minor Infractions

Examples:

Animal not leashed (without justification).
Failure to clean up after the animal.
Unauthorized presence in prohibited areas.

Sanctions:

First Violation: Verbal/written warning and policy review.
Second Violation: Probationary monitoring or temporary removal of the animal.

Moderate Infractions

Examples:

Repeated minor violations.
Disruptive behavior (e.g., barking or jumping).
Failure to control the animal.

Sanctions:

First Violation: Written warning and educational session on responsibilities.
Second Violation: Removal of the service animal for a set period.

Severe Infractions

Examples:

Aggressive behavior (e.g., biting or charging).
Health risks (e.g., an unvaccinated or sick animal).
False representation of an animal as a service animal.

Sanctions:

Immediate removal of the service animal.
Formal notification of the removal and follow-up meeting with Disability Services.
Permanent removal for severe or unresolved issues.

Appeals Process

Appeals must be submitted in writing to Student Affairs within five (5) business days of receiving the violation notice.
The Conduct Committee will review and issue a final decision within 30 business days.

Reporting Violations
Reports of service animal violations may be submitted to studentaffairs@gnomon.edu and should include incident details, dates, and supporting evidence.

Emergency Removals
If a service animal poses an immediate threat, the Los Angeles Department of Animal Services may be contacted for removal. The handler is responsible for associated costs.

Anti-Retaliation Statement
Gnomon prohibits retaliation against any student or employee who reports an issue, files a complaint, or requests an accommodation under this policy. If retaliation is suspected, contact the Title IX Coordinator at studentaffairs@gnomon.edu or (323) 466-6663.

Modifications to the Policy
Gnomon reserves the right to modify this policy to ensure compliance with legal requirements and campus safety.

External Support and Resources

1. Los Angeles County Department of Public Health – Veterinary Public Health Program
Phone: (213) 288-7060
Email: vet@ph.lacounty.gov
LA County Veterinary Public Health

2. Disability Rights California
Phone: (213) 213-8000
Disability Rights California

3. U.S. Department of Justice – ADA Information Line
Phone: (800) 514-0301
ADA Information

Academic Transcripts

Academic Transcripts & Education Verification Letters

Purpose
This section outlines the process for requesting official transcripts and education verification letters, including applicable fees and policies regarding transcript issuance.

Contact Information
Registrar: registrar@gnomon.edu
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview
Gnomon maintains an official academic transcript for each student, detailing all courses, grades, and credits earned.

Transcript Issuance Policy
In accordance with California regulations, Gnomon adheres to the following guidelines:

Gnomon will not refuse to provide an official transcript for a current or former student due to an outstanding debt.
Gnomon will not condition the provision of a transcript on payment of any debt, aside from the fee specifically charged for the transcript.
Gnomon will not charge a higher fee or impose unfavorable treatment of transcript requests based on a student’s outstanding debt.
Transcript issuance will not be used as a debt collection tool.

Requesting Official Transcripts and Verification Letters

Fee: $25.00 USD per official transcript or education verification letter.
Payment may be completed via credit card or PayPal by contacting studentaccounts@gnomon.edu.
Processing Time: Standard requests are processed in the order they are received. Expedited processing is available for an additional fee.

Request Methods

Email Request: Email the Registrar’s Office at registrar@gnomon.edu to request an official transcript or education verification letter.
Student Web Portal Request: Log into the Student Web Portal and navigate to the "Student Services" tab to submit a transcript request online.

Additional Notes
Transcripts and verification letters may be sent electronically or in hard copy, depending on the recipient’s requirements. Requests for rush orders will incur additional fees and should be specified at the time of the request.

Housing

Housing Accommodations

Purpose
Gnomon provides resources to help students identify housing options near the campus, although it does not offer on-campus housing or dormitories.
§71810(b)(13)(A)(B)(C)

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
Gnomon does not operate on-campus housing facilities or control any apartment communities. However, Gnomon has partnered with Kapi Residences to assist students by providing information on off-campus, furnished housing options in nearby neighborhoods, such as North Hollywood and Burbank.

Kapi Residences offers a range of rental options, which vary depending on the type of unit and the number of roommates sharing an apartment. As of January 2025, rental rates range from $1,195.00 to $2,450.00 per person, per month. These rates are subject to change.

Gnomon has also developed a Housing & Visitor’s Guide, which includes detailed information about Kapi Residences and other local housing options.

Additional Resources

For information on housing costs in Los Angeles, students can explore:

Additionally, the average monthly rent for a one-bedroom apartment in Los Angeles is between $2,695.00 and $2,900.00 USD (source: RentCafe and Zumper).

For detailed cost of living information, visit Expatistan.

Student Code of Conduct
Gnomon expects all students to conduct themselves professionally during off-campus activities. The Student Code of Conduct applies to all school events and activities, whether on or off campus.

Disclaimer
Gnomon does not endorse or guarantee the accuracy of the information provided on third-party websites listed in this policy. These resources are offered solely as a courtesy to assist students in their housing search.

Clery Act Housing Disclosure

Purpose
To provide students with information about housing accommodations and the applicability of Clery Act reporting requirements for properties offering housing to Gnomon students.
§71810(b)(13)(C)

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
Gnomon does not own, operate, or control any campus or non-campus student housing or apartment property. As a result, properties offering housing to Gnomon students are not classified as "non-campus" properties for the purposes of Clery Act crime statistics reporting.

Each apartment property sets its own housing policies and fees. Gnomon does not provide security for any apartment property. Each apartment property is solely responsible for determining and implementing its own safety protocols, including surveillance systems, lighting, and emergency response procedures.

Student Responsibility
While Gnomon does not oversee housing security, students are encouraged to:

Review the security policies and measures of their chosen apartment property.
Inquire about emergency response protocols and safety features.

Students experiencing safety concerns or incidents at their off-campus residences should report these issues directly to local law enforcement. Gnomon’s Student Affairs Office is available to provide guidance or referrals to additional resources.

Crime Reporting and the Clery Act
Under the Clery Act, Gnomon is required to report crimes occurring:

On Gnomon’s campus.
On public property immediately adjacent to the campus.

Off-campus apartment properties used by students are not monitored or included in the Annual Security Report (ASR) because Gnomon does not own, lease, or maintain significant control over these locations.

Non-Discrimination

Purpose
The Non-Discrimination Policy outlines Gnomon’s commitment to creating an inclusive, equitable, and respectful environment, free from discrimination, harassment, and bias in all its programs, activities, and operations.

Contact Information
Title IX Coordinator/Executive Director of Student Affairs and Services: Carmen Munoz
6150 Laurel Canyon Blvd., Suite #100, North Hollywood, CA 91606
323.466.6663 | carmen.munoz@gnomon.edu

Policy and Procedure Overview
Gnomon prohibits discrimination in its admissions, programs, activities, and employment practices based on:

Race, color, national origin, or ancestry
Sex, gender, gender identity, gender expression, or sexual orientation
Disability (physical and/or mental)
Age, religion, or medical condition
Veteran status, marital status, or any other characteristic protected under institutional policy or federal, state, and local law

This policy applies to all aspects of Gnomon’s operations, including but not limited to:

Recruitment, hiring, and employment practices
Admissions, academic programs, and financial aid
Participation in services, events, or benefits sponsored by Gnomon

Compliance with Applicable Laws
Gnomon adheres to the following federal and state laws and regulations, ensuring the protection of all students, employees, and applicants:

Title VI and Title VII of the Civil Rights Act of 1964 (as amended): Prohibits discrimination based on race, color, religion, sex, or national origin
Title IX of the Education Amendments of 1972: Prohibits sex-based discrimination in federally funded education programs and activities
Section 504 of the Rehabilitation Act of 1973: Prohibits discrimination against individuals with disabilities
The Americans with Disabilities Act (ADA): Ensures equal access for individuals with disabilities
Age Discrimination Act of 1975: Prohibits age-based discrimination in federally funded programs
California SB-195 Equity in Higher Education Act and SB-493: Strengthens protections for students against discrimination and harassment
Any additional state or federal regulations related to equal opportunity and non-discrimination

Commitment to Equity and Inclusion
Gnomon is dedicated to fostering a multicultural and inclusive environment that reflects and respects the diversity of its community. Efforts include:

Providing training and resources on cultural competency and bias prevention
Offering reasonable accommodations for individuals with disabilities
Conducting periodic reviews of institutional policies to promote inclusivity and compliance

Reporting Discrimination
Gnomon encourages all students, employees, and community members to report incidents of discrimination or harassment.

Reports can be made:

In person or by mail to the Title IX Coordinator’s office
By phone: 323.466.6663
By email: carmen.munoz@gnomon.edu

Reports may also be made anonymously; however, anonymous reporting may limit the College's ability to fully investigate and address the issue.

Investigation Process
Once a report is submitted, Gnomon will:

Conduct a prompt and impartial assessment of the reported issue
Provide supportive measures to ensure continued access to education or employment
Ensure the investigation process complies with relevant legal requirements
Notify all parties involved of the outcome and any remedial measures

Prohibition of Retaliation
Retaliation against individuals who report discrimination, participate in investigations, or advocate for equal treatment is strictly prohibited. Retaliatory actions include but are not limited to:

Intimidation, threats, or coercion
Hostile behavior or adverse academic or employment actions Individuals found to have engaged in retaliation will be subject to disciplinary action, up to and including suspension or termination.

Reasonable Accommodations
Gnomon provides reasonable accommodations to individuals with documented disabilities or medical conditions. Requests for accommodations should be made through the Student Affairs Office.

Examples of accommodations may include:

Adjustments to coursework, deadlines, or schedules
Accessible facilities and assistive technologies
Modified job duties or flexible work arrangements

Additional Resources and External Reporting
Individuals may also file complaints externally with:

Office for Civil Rights (OCR), U.S. Department of Education
San Francisco Office
50 Beale Street, Suite 7200, San Francisco, CA 94105-1813
Phone: 415.486.5555
Email: OCR.SanFrancisco@ed.gov

For further details on how to file an external complaint, visit: www.ed.gov/about/ed-offices/ocr

Confidentiality
Gnomon will handle reports of discrimination with discretion, sharing information only with individuals directly involved in addressing the complaint or as required by law.

False Reports
Knowingly submitting false allegations of discrimination or harassment is a violation of this policy and may result in disciplinary action.

Policy Updates
This policy is subject to periodic review and may be updated to ensure ongoing compliance with legal standards and best practices.

Family Education Rights & Privacy Act (FERPA)

Purpose
The purpose of this policy is to inform students of their rights regarding the privacy and access to their educational records as outlined in the Family Educational Rights and Privacy Act (FERPA) and applicable state and institutional policies.

Contact Information
Registrar: registrar@gnomon.edu
Title IX Coordinator: studentaffairs@gnomon.edu

Policy and Procedure Overview
FERPA grants students specific rights related to their educational records, including the right to access, review, and request amendments to their records. It also establishes the conditions under which Gnomon may disclose personally identifiable information (PII) without the student’s prior written consent.

Student Rights Under FERPA

1. Right to Access and Review Educational Records
Students have the right to inspect and review their education records within 45 days of submitting a written request to the Registrar’s Office or another authorized official. The written request must specify the record(s) to be reviewed.

Exempt Records:
Certain records are exempt from student review, including:

Financial records of the student’s parents
Confidential letters or recommendations for which the student has waived access
Records maintained solely by instructional, supervisory, or administrative personnel that are not accessible to others

The Registrar will notify the student of the time and place where the records may be inspected.

2. Right to Request Amendment of Educational Records
Students may request amendments to their educational records if they believe the information is inaccurate, misleading, or otherwise violates their privacy rights.

Procedure:
Submit a written request to the school official responsible for maintaining the record. The request must clearly identify the specific part of the record and explain why it is inaccurate or misleading.

If the request is denied, the student will receive written notification and the right to request a hearing.

Gnomon will provide details about the hearing process if applicable.

3. Right to Consent to Disclosure of Personally Identifiable Information (PII)
FERPA generally requires written consent before disclosing personally identifiable information. However, certain exceptions allow disclosure without consent, such as:

School Officials with Legitimate Educational Interests: Gnomon may disclose records to school officials, including faculty, administrators, and contractors, who need access to fulfill their professional responsibilities.
Directory Information: Gnomon may disclose "directory information" unless the student submits a written Non-Release of Directory Information Form to the Registrar.

Directory Information Includes:

Student’s name, address, email, and phone number
Date and place of birth
Major field of study and enrollment status
Dates of attendance and degrees/awards received
Participation in recognized activities
Student photo and the most recent educational institution attended

To opt out, students must complete the Non-Release of Directory Information form available through the Registrar’s Office.

Disclosure of Records Without Consent
Gnomon may disclose education records without consent in the following circumstances:

Federal and State Officials: Authorized representatives for audits, evaluations, or compliance purposes. Collected data must be protected and destroyed when no longer needed
Educational Transfers: To officials of schools where the student intends to transfer or enroll
Financial Aid Agencies: To determine eligibility, aid amounts, or enforcement of terms
Accrediting Organizations: For accreditation purposes
Research Organizations: Conducting studies to improve education, provided they safeguard student identities and destroy data afterward
Health and Safety Emergencies: If necessary to protect the health or safety of the student or others
Judicial Orders or Subpoenas: If a valid subpoena or court order is issued, the school will notify the student unless prohibited by law

4. Right to File a Complaint
Students have the right to file a complaint with the U.S. Department of Education if they believe Gnomon has failed to comply with FERPA regulations.

Complaint Contact Information:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202-4605

FERPA Training and Compliance
All staff and faculty with access to educational records receive annual FERPA training to ensure compliance with federal and state regulations. Unauthorized access or disclosure of educational records may result in disciplinary action.

Transfer Credit Policies

Articulation/Transfer Agreement

Gnomon discloses that it has not entered into any articulation or transfer agreements with other schools, colleges, or universities.
§94909(a)(8)(A)

Notice Concerning Transferability of Credits & Credentials Earned at Our Institution

The transferability of credits you earn at Gnomon is at the complete discretion of the institution to which you may seek to transfer. Acceptance of the credits, degree, diploma, or certificate you earn in the Bachelor of Fine Arts in Digital Production program, Certificate Digital Production for Entertainment program, or Individual Courses is also at the complete discretion of the institution to which you may seek to transfer.

If the credits, degree, diploma, or certificate you earn at Gnomon are not accepted by the institution to which you seek to transfer, you may be required to repeat some or all of your coursework at that institution.

For this reason, you should ensure that your attendance at Gnomon aligns with your educational goals. This may include contacting institutions to which you may seek to transfer after attending Gnomon to determine whether your credits, degree, diploma, or certificate will transfer.
§94909(a)(15)

Purpose
Gnomon recognizes that students may reassess their academic and career goals during their educational journey. To support this, Gnomon offers a structured process for transferring between academic programs. This policy ensures that program transfers align with students’ updated goals while upholding Gnomon’s educational standards and mission.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Students in good standing may request to transfer between Gnomon programs. Eligibility and requirements include the following:

Good Standing: Students must have a cumulative and term GPA of 2.0 (C) or higher to be eligible for program transfer.
Transfer Credit: Courses completed with a grade of 2.0 (C) or higher may be eligible for transfer. Some courses may not qualify for transfer due to curriculum alignment, program requirements, or other academic considerations. These specifics will be clarified during the transfer evaluation process.

Application Process:

Schedule a meeting with the Admissions Office to discuss transfer options and requirements for the new program.
Complete and submit the Program Transfer Application Form.
Obtain necessary approvals from the following offices, as applicable:
Education
Financial Aid
Registrar
Student Accounts
Student Affairs
Fulfill all admissions requirements for the new program.

Submission Requirements
Students must submit the following:

Proof of good standing.
Official transcripts from accredited institutions for transfer credit evaluation (if applicable).
A non-refundable Application Fee of $125.00 USD.

Specific Program Transfers

Certificate to Bachelor of Fine Arts Transfer: Students transferring from the Certificate in Digital Production for Entertainment program to the Bachelor of Fine Arts in Digital Production program may be eligible for up to 100% credit for previously completed courses. Eligibility will be determined during the transfer evaluation process, and students should consult the Admissions Office for specific details.

Note: Upon acceptance into the new program, students must adhere to all policies and academic requirements specific to the new program. Acceptance into the desired program is not guaranteed.

Payment Requirements & Fees

Payment Requirement & Options

Purpose
This policy outlines the requirements and available methods for tuition payment to ensure that students can successfully register and maintain enrollment in their courses or programs.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

Payment Requirement
To complete registration and secure a spot in a course or program, students must ensure that tuition payments or payment arrangements (such as payment plans, third-party payers, financial aid, or private loans) are in place before the applicable deadlines. All payments must be made in U.S. Dollars (USD).

Third-Party Payers
Federal law requires Gnomon to maintain privacy regulations concerning student affairs for students who are of legal age. If a third party (such as a parent, employer, or sponsor) is responsible for making payments, it is the student’s responsibility to:

Inform the third party of payment deadlines and any changes to tuition.
Ensure payments are made on time to avoid late fees or disruptions in enrollment.

Payment Methods
Gnomon accepts the following payment methods to accommodate student needs:

Company and personal checks
All major credit cards
Corporate purchase orders
Gnomon Payment Plans
Money orders & cashier’s checks
Wire transfers
Private education loans
International payments through Flywire

Gnomon Payment Plans
Students may defer payment using a Payment Plan, which divides tuition into three (3) equal installments:

First Installment: Due at the time of registration.
Second installment: Due Friday of Week 4
Third Installment: Due Friday of Week 8
Payment Plan Fee: $75.00 USD per term.
Late Fee: Payments made after a scheduled due date are subject to a $15.00 USD late fee. Continued failure to make payments may result in the students’ account being frozen and suspension from courses until payment is rectified.

Private Student Loans
Students may apply for private student loans, coordinated through the Financial Aid Office. Gnomon works with lenders such as College Avenue and Sallie Mae.

Students must consult with Admissions and Financial Aid before submitting a loan application.
Loan applicants must be creditworthy U.S. citizens or permanent residents. A co-signer may be required.
International students are only eligible to apply with a U.S. citizen as a co-signer.

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs regulated by the Bureau for Private Postsecondary Education (Bureau) who are California residents or are enrolled in a residency program attending certain schools regulated by the Bureau.

You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

The school closed before the course of instruction was completed.
The school's failure to pay refunds or charges on behalf of a student to a third party for license or other fees, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.
The school's failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school before closure in excess of tuition and other costs.
There was a material failure to comply with the Act or this Division within 30 days before the school's closure or, if the material failure began earlier than 30 days before closure, the period determined by the Bureau.
An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.

It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school. Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education at the following address and phone number:

Bureau for Private Postsecondary Education
1747 North Market Blvd., Suite 225
Sacramento, CA 95834
Phone: (916) 574-8900 or Toll-Free: (888) 370-7589
Website: www.bppe.ca.gov

To be eligible for STRF, you must file an STRF application within four (4) years from the date of the action or event that made you eligible for recovery from STRF. You must have exhausted all available administrative remedies.

Effective April 1, 2024, the Student Tuition Recovery Fund (STRF) assessment rate will be zero dollars ($0.00) per one thousand dollars ($1,000.00) of institutional charges.

Note: Students whose total charges are paid by a third party not related to them (such as an employer, government program, or other payer) are not eligible for STRF.
§94909(A)(14), §76215(A), §76215(B)

Attendance

Attendance Requirements for On-Campus Students

Purpose
To outline the attendance expectations and policies for program students, ensuring compliance with institutional and Department of Education mandates.
§94909(a)(8)(D)

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Attendance Expectations
Maintaining consistent attendance is critical for student success at Gnomon. Students are required to:

Be present and on time for each scheduled class and lab session.
Remain for the full duration of each class and lab.
Inform the appropriate faculty or administrative office in advance if an absence is unavoidable.

Faculty Responsibilities

Faculty members are required to maintain accurate attendance records for all students.
Attendance records may be subject to periodic audits.

Tardiness and Absences

Tardiness:
Students who arrive late may be marked absent at the discretion of the instructor.
Unexcused Absences:
Frequent absences or tardiness may lead to:
- Grade reductions for unsatisfactory participation.
- Potential failure of the course.
- Disciplinary actions such as suspension or termination.

Department of Education Mandates

14-Day Non-Attendance Policy:

Any student who fails to attend class for 14 consecutive days without contacting or responding to Gnomon will be deemed academically withdrawn.
Withdrawn students will be subject to the school’s published refund policy, if applicable.

Campus Security Policies

Purpose
To comply with the Campus Security Act (Public Law 102-26) and the Campus Crime Statistics Act of 1998, Gnomon is committed to maintaining a secure campus and fostering safety by reporting crime statistics and providing emergency response and crime prevention guidance.

Contact Information
Facilities: facilities@gnomon.edu

Policy and Procedure Overview

Campus Security Reporting Obligations
The Campus Security Act requires postsecondary institutions to disclose statistics regarding specific crimes occurring in any building or on any property owned or controlled by the institution for educational purposes, as well as any property owned or controlled by recognized student organizations.

Gnomon prepares an Annual Security Report (ASR) in compliance with federal law, which includes campus crime statistics, safety policies, and emergency procedures. This report is compiled using crime reports from NoHo West, Gnomon faculty and staff, and the North Hollywood Police Department.

The ASR is filed with the U.S. Department of Education and made publicly available at:

Campus Safety and Security (ed.gov) (OPE ID: 04076400)
gnomon.edu/policies-and-disclosures/

Procedures

Crime Reporting
Gnomon does not employ dedicated campus police officers; however, the school encourages students, employees, and instructors to report suspected criminal activity or emergencies:

Contact the nearest campus security officer.
Report incidents to Gnomon faculty or staff.
In an emergency, dial 911 to contact local law enforcement.

Trespassing Policy
Only students, faculty, staff, and authorized individuals conducting official business may access institutional property.

Unauthorized individuals on campus may be subject to fines and/or arrest for trespassing.
Students, faculty, or staff on campus during non-operational hours without prior approval may also be subject to fines or arrest.

Personal Safety and Crime Prevention Guidance
While Gnomon does not offer regularly scheduled crime prevention programs, students and employees are advised to take personal precautions to ensure their safety and the safety of others:

Be vigilant and aware of your surroundings.
Report suspicious behavior to security officers or local law enforcement.
Avoid isolated or poorly lit areas when walking alone.
Walk in groups, especially at night.

Annual Security Report (ASR)
The ASR is published annually and includes:

Crime statistics for the past three calendar years.
Policies and procedures for reporting crimes.
Emergency response and evacuation protocols.
Guidelines for addressing incidents of sexual misconduct and harassment.

The ASR is available on Gnomon’s website and distributed electronically to students, staff, and faculty. Printed copies are available upon request.

Emergency Response and Security Support
NoHo West Security Contact Numbers:

Station 1: 818.319.0448
Station 2: 818.319.8698

For immediate assistance or to report any safety concerns, please contact the above security stations.

Annual Security Reports

Compliance Assurance
This policy aligns with federal reporting guidelines under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, ensuring transparency and accountability. Regular updates and notifications regarding campus security policies will be communicated to the Gnomon community to maintain awareness and compliance.

Purpose
To promote awareness and provide guidelines for maintaining personal safety and security on and around Gnomon’s campus located at NOHO West, a mixed-use complex with 24-hour surveillance and secured access.

Contact Information
NOHO West 24/7 Security Guard Station: 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon is committed to ensuring the safety and security of its students, staff, and visitors. NOHO West provides 24-hour property-wide surveillance, subterranean parking, and secure elevator and campus access points. However, maintaining a safe environment also requires the active participation of the community.

Safety Guidelines and Precautions
Students, faculty, and staff are encouraged to follow these best practices to enhance their personal safety:

Walk in groups to vehicles at night whenever possible.
Avoid shortcuts and poorly lit areas; opt for well-lit routes with clear visibility.
Report any suspicious activity, individuals, or incidents immediately to the NOHO West security officer on duty.
Stay in areas with good visibility and remain alert and aware of your surroundings.

Campus Access and Security Measures

Gnomon’s campus is accessible only through designated entry points that are monitored for security purposes.
Surveillance cameras monitor campus activity to enhance security and deter misconduct.
Subterranean parking areas and elevators offer safe access points monitored by property security staff.

Reporting Procedures
In case of an emergency or to report a safety concern:

Contact NOHO West Security at the 24/7 Guard Station using the numbers provided.
For urgent concerns that may affect immediate personal safety, contact 911.

Additional Recommendations

Personal Safety Tools: Consider carrying a personal safety alarm or keeping your phone readily available with emergency contacts saved.
Campus Escorts: Request a security escort from NOHO West security to your vehicle if you feel unsafe.
Safety Education: Attend periodic safety briefings or workshops offered by Gnomon and the NOHO West property management to stay informed about safety protocols.

Commitment to Safety
Gnomon remains dedicated to creating a secure and supportive environment for all members of its community. We encourage open communication and proactive reporting to ensure that any concerns related to personal safety are addressed promptly.

Purpose
To provide a clear and structured procedure for handling accidents and injuries that may occur on campus or within the NoHo West complex.

Contact Information
Operations: operations@gnomon.edu
NoHo Security Guard Station (24/7): 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon prioritizes the safety and well-being of its students, faculty, and staff. In the event of an accident or injury, the following steps should be followed to ensure timely and appropriate responses:

1. Life-Threatening Emergency:

Dial 911 immediately.
Notify a Gnomon instructor, Technical Support Specialist, or an administrative staff member as soon as it is safe to do so.

2. Non-Life-Threatening Incidents:

First aid kits are available at the following locations:
- Technical Support Specialist’s Office
- Front Desk
- All student kitchens, offices, classrooms, and labs
Report the incident immediately to a Gnomon staff member, Gnomon instructor, or Technical Support Specialist during non-business hours.
Complete a Gnomon Accident/Injury Report and submit it to the Front Desk or email operations@gnomon.edu.
Accident/Injury Reports can be requested via email if not immediately available.

3. Incidents Within NoHo West Complex:

Report the issue to NoHo West Security at 818.319.0448 or 818.319.8698.
Notify the Technical Support Specialist or an administrative staff member.

Urgent Care Centers Near North Hollywood

For non-life-threatening medical needs requiring prompt attention, the following urgent care centers are located near the campus:

Carbon Health Urgent Care - NoHo West
North Hollywood, CA
Offers COVID testing, treatment for infections, sore throats, and more. Open daily from 9:00 AM to 7:00 PM.

Exer Urgent Care – North Hollywood
North Hollywood, CA
Provides laceration repair, physical exams, lab services, and X-rays. Open daily from 8:00 AM to 8:00 PM.

Healthline Medical Group Urgent Care
Van Nuys, CA
Offers X-rays, laboratory tests, and treatments for non-life-threatening conditions. Open Monday-Friday: 7:00 AM - 9:00 PM; Weekends/Holidays: 9:00 AM - 5:00 PM.

A.N.D. Urgent Care
North Hollywood, CA
Provides general urgent care treatments. Hours not specified.

Laurel Canyon Urgency Medical
North Hollywood, CA
Offers comprehensive urgent care for immediate medical needs. Hours not specified.

Note: Before visiting any urgent care center, it is advisable to call ahead to confirm hours of operation and ensure the facility can address your specific medical needs.

Purpose
To ensure the safety and well-being of students, faculty, and staff, Gnomon has developed an Emergency Operations Plan (EOP) and Notification System to guide the institution in responding effectively to emergencies, including natural disasters, severe weather, and other potential threats.

Contact Information
Operations: operations@gnomon.edu

Policy and Procedure Overview

Emergency Operations Plan (EOP)
Gnomon’s comprehensive Emergency Operations Plan (EOP) outlines emergency operations, preparedness efforts, strategies, forms, policies, protocols, and best practices.

View the Emergency Operations Plan here.

The EOP includes:

Procedures for responding to natural disasters, severe weather, medical emergencies, and other incidents.
Roles and responsibilities of emergency personnel and designated staff members.
Evacuation and lockdown protocols.
Communication guidelines during emergencies.

Procedures

Closure Announcements
In the event of an emergency requiring campus closure, Gnomon will provide notice as early as possible to minimize inconvenience:

Daily Closures: Announcements will be made by 8:00 AM.
Midday Closures: Information will be relayed promptly to all students, faculty, and staff.
Evening Courses: If day courses are canceled, evening courses will also be canceled.

Notification System
Gnomon uses AlertMedia, a Campus Alert System that provides real-time updates via SMS, voice calls, and emails to keep the campus community informed.

AlertMedia Contact Number: 323.796.2785

Emergency Communication Channels
During emergencies, notifications may also be disseminated through:

Email alerts to students, faculty, and staff.
Gnomon’s official website and social media channels.
Posted notices at campus entrances and common areas (if accessible).

Emergency Response Guidelines
General Instructions During an Emergency:

Follow all instructions provided through the AlertMedia notification system.
If an evacuation is required, proceed to the nearest designated exit and follow the instructions of staff and security personnel.
If a lockdown is announced, remain inside the nearest secure location until further notice.
Avoid using personal communication devices unless necessary to minimize network congestion.

Emergency Contacts:

NoHo West Security Contact Numbers:
Station 1: 818.319.0448
Station 2: 818.319.8698
For life-threatening emergencies, dial 911 immediately.

Preparedness Measures
To enhance preparedness, Gnomon regularly updates its Emergency Operations Plan and conducts awareness initiatives for students, faculty, and staff, which include:

Distributing emergency procedures through the student portal and email.
Conducting emergency drills for fire, earthquake, and lockdown scenarios.
Providing training for emergency response team members.

Compliance Assurance
This policy complies with federal, state, and local safety regulations, including guidelines from the Clery Act and California emergency management directives. By implementing and maintaining a robust Emergency Operations Plan, Gnomon affirms its commitment to providing a safe learning and working environment for all members of the campus community.

Students, faculty, and staff are encouraged to familiarize themselves with the Emergency Operations Plan and adhere to instructions provided during emergency situations to ensure personal and community safety.

Purpose
This policy outlines Gnomon’s stance on liability for personal injuries, medical issues, and loss or damage to personal property. It aims to promote awareness among students, faculty, and staff about personal accountability and recommended preventive measures.

Contact Information
NOHO West 24/7 Security Guard Station: 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon is not responsible for physical injury, medical issues, or loss of or damage to personal property due to natural disasters, theft, or other causes. The responsibility for securing personal property and taking precautionary measures rests with each individual.

Recommendations for Insurance
Students are strongly encouraged to carry personal insurance to cover medical issues, theft, or property damage. It is also recommended that students review their or their family’s homeowner’s or renter’s insurance policies to ensure sufficient coverage and secure additional insurance if necessary.

Responsibilities and Preventative Measures
To minimize the risk of theft, loss, or damage to personal property, students, faculty, and staff should follow these guidelines:

Avoid leaving personal items, such as laptops, phones, cameras, art supplies, and other electronics, unattended.
Do not leave personal belongings on campus overnight.
Keep a record of serial numbers and detailed descriptions of valuable items in a secure location.
Engrave items without serial numbers with a unique identification number and take photos for reference.

Campus Security Reporting
If a theft occurs:

Immediately report the incident to NOHO West campus security using the contact information provided.
Include details such as descriptions of the missing items, estimated time of loss, and any relevant circumstances.

Disclaimer
Gnomon does not assume responsibility for any lost, damaged, or stolen personal property. Students, faculty, and staff are expected to secure their personal items and remain vigilant. Additionally, Gnomon is not liable for the towing or impounding of vehicles left on-site or in the parking structure in cases of injury, medical emergencies, or any other incidents.

Commitment to Safety
While Gnomon cannot accept responsibility for personal property loss, we are committed to providing a safe learning environment. We encourage all community members to take personal safety seriously and promptly report suspicious activity or concerns to security personnel.

Purpose
Gnomon is committed to providing a safe and secure learning and working environment for all students, faculty, staff, and visitors. This policy establishes clear guidelines regarding the prohibition of weapons on campus to prevent violence and ensure the safety of the community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The possession, use, or storage of any weapon, firearm, explosive, or dangerous object on Gnomon property, including classrooms, labs, offices, parking areas, and outdoor spaces, is strictly prohibited, regardless of whether the individual holds a valid permit or license to carry a concealed weapon.

Prohibited Items
The following are examples of prohibited items, though this list is not exhaustive:

Firearms of any type (handguns, rifles, shotguns, etc.)
Knives with blades longer than permitted by law, switchblades, or combat-style knives
Explosives, incendiary devices, or ammunition
Tasers or stun guns
Clubs, bats, or blunt instruments intended to cause harm
Any object or device that could reasonably be construed as a weapon

Exemptions
This policy does not apply to law enforcement officers who are on duty and legally authorized to carry firearms or other defensive devices in the course of their responsibilities.

Enforcement and Disciplinary Action
Gnomon takes violations of the Weapons Policy seriously. Consequences may include:

Immediate removal from campus
Suspension or expulsion from the institution
Referral to law enforcement authorities, where appropriate

Reporting
Anyone who observes an individual with a weapon or suspicious behavior on campus is encouraged to report the incident immediately by:

Contacting NoHo West Security: 818.319.0448 / 818.319.8698
Notifying the Student Affairs Office: studentaffairs@gnomon.edu

Commitment to Safety
Gnomon prioritizes the safety and well-being of its community and implements this policy to reduce risk and maintain a secure campus environment. We encourage students and staff to remain vigilant and proactive in reporting any concerns related to weapons or potential threats.

Purpose
Gnomon is committed to maintaining a drug-free and alcohol-free environment in compliance with federal, state, and local regulations, including the Drug-Free Schools and Campuses Regulations (EDGAR Part 86), Federal Drug-Free Workplace Act (34 CFR Part 85, Subpart F), and California Drug-Free Workplace Act of 1990. This policy supports the safety, well-being, and academic success of our community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The unlawful manufacture, distribution, dispensing, possession, or use of drugs, drug paraphernalia, alcohol, or other illegal/controlled substances on Gnomon property or at Gnomon-sponsored events is strictly prohibited. This includes, but is not limited to:

On-campus possession and use of marijuana, including medical marijuana
Alcohol consumption or possession, except when expressly permitted by written authorization for specific events
The use of illegal substances or misuse of prescription drugs

As a condition of enrollment or employment, all students and employees are required to comply with this policy.

Prohibited Conduct and Sanctions
Disciplinary actions for violations may include:

For students: Suspension, expulsion, referral for prosecution, or mandated completion of a rehabilitation program
For employees: Termination of employment, referral for prosecution, or required participation in a rehabilitation program

In addition to institutional sanctions, individuals may face local, state, and federal legal consequences, such as:

Loss of eligibility for federal financial aid
Fines and imprisonment
Seizure of drug-related assets

Federal Reporting Requirements
Gnomon is required by federal regulation (34 CFR 85.635 and Appendix C) to report any employee convicted of a criminal drug offense occurring in the workplace to the U.S. Department of Education.

Employees must provide written notice to Gnomon of their conviction for a criminal drug offense occurring at the workplace within five (5) days after the conviction.

Students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the grant was awarded must report the conviction in writing within 10 days to:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW
Room 3124, GSA Regional Office Bldg. #3
Washington, DC 20202-4571

Support and Resources
Gnomon encourages students and employees struggling with substance abuse issues to seek assistance. The National Treatment Referral System offers a 24-hour hotline (800-662-HELP) for guidance on how and where to get help for alcohol and drug-related concerns.

Available Services Include:

Drug and alcohol counseling
Treatment and rehabilitation programs
Confidential support resources

Students and employees seeking assistance can contact Student Affairs or use the resources provided through the hotline. Gnomon is dedicated to supporting a healthy, safe, and productive learning and working environment and encourages individuals to seek help without fear of reprisal.

Annual Notification of Alcohol and Other Drugs Policy

Special Requirements for Employees Engaged on Federal or State Contracts & Grants

Purpose
This policy outlines Gnomon’s commitment to maintaining a drug-free workplace and campus environment in compliance with federal regulations (34 CFR 85.635 and Appendix C) and California Government Code 8355. The purpose is to ensure compliance with federal and state requirements, protect the well-being of students and employees, and provide necessary support and accountability.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
In accordance with federal regulations and state laws, Gnomon adheres to a drug-free workplace and campus policy that prohibits the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances or alcohol on Gnomon premises or during school activities.

Employee Reporting Obligations
Employees engaged in federal or state contracts or grants must report any conviction of a criminal drug offense occurring in the workplace within five (5) days of the conviction.

Gnomon will then notify the U.S. Department of Education within ten (10) days after receiving notice of an employee’s conviction.

Pell Grant Reporting Obligations for Students
Students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the Pell Grant was awarded must report their conviction in writing within 10 days to:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW
Room 3124, GSA Regional Office Bldg. #3
Washington, DC 20202-4571

Procedures

Reporting Process: Employees must submit a written notification of their conviction to the Human Resources Office within five (5) days of the conviction.
Institutional Reporting: The institution will report the conviction to the U.S. Department of Education within ten (10) days after receiving the employee’s notice.
Consequences of Non-Compliance:
Failure to report may result in disciplinary actions, including suspension, dismissal, termination of employment, or referral for prosecution.
Disciplinary actions will be consistent with Gnomon’s policies and applicable federal and state laws, with due process provided where applicable.

Support Resources
To support employees and students, Gnomon provides information on drug and alcohol counseling, treatment, and rehabilitation services.

National Treatment Referral System 24-hour hotline: 800-662-HELP

Annual Policy Review and Notification
Gnomon will notify employees and students of this policy annually and provide information about available support resources.

Accessibility of Policy
This policy is available in the student and employee handbooks, Gnomon’s internal portals, and institutional communications.

Purpose:
Gnomon is committed to providing an organized and focused environment for students engaged in creative work. This policy ensures that access to the Sculpture and Drawing Labs is reserved for students currently enrolled in relevant sculpture and traditional drawing courses, supporting their academic progress and maintaining equitable use of resources.

Contact Information:
Education: education@gnomon.edu

Policy and Procedure Overview
Access Restrictions: Only students enrolled in a sculpture or traditional drawing class are permitted to use the associated labs.

Special Requests:

Students not currently enrolled in an associated course but who require lab access for specific academic purposes must submit a formal request.
To request permission, submit an email, Monday-Friday during operational hours, at least 48 hours in advance. The email request should include the purpose of lab use and preferred scheduling times.

Scheduling:

Requests for lab access will be reviewed within 5 working days and scheduled based on availability and academic need.
Approved access will be coordinated to minimize disruption to ongoing classes and ensure fair use of lab resources.

Lab Use Guidelines:

Shared Space: The Sculpture and Drawing Labs are shared spaces, and access is granted on a first-come, first-served basis. Access is not guaranteed, and students may not be able to use the lab at their preferred times if the space is already in use or otherwise occupied.
Reasonable Time Requests: Students should be mindful that lab resources are shared. Requests for excessive hours or days may be declined to ensure equitable access for all students. The Education Office reserves the right to limit lab access based on availability and academic need. Students are encouraged to plan their requests accordingly to avoid conflicts or disappointment.
Enforcement: Access violations will be addressed according to Gnomon’s academic and conduct policies. Students using the lab without proper authorization may face restricted access and other disciplinary actions.

Visitors/Minors on Campus

Visitors/Minors On Campus

Purpose
Gnomon values community engagement and welcomes visitors to its campus while ensuring that all visitors comply with campus policies to maintain a safe, respectful, and professional environment.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Visitors may access campus spaces for scheduled appointments, public industry events, or pre-arranged tours. However, visitor access is subject to the following guidelines:

Visitor Guidelines

Registration: All visitors must check in at the Front Desk and provide valid identification.
Pre-Scheduled Appointments: Visitors must have a pre-scheduled appointment or RSVP for public events. Drop-in visits are not permitted without prior approval.
Restricted Areas: Certain spaces, such as classrooms, labs, the library, and the Gnomon Stage, require prior authorization for access. Visitors must follow escort policies when accessing these areas.
Behavior Expectations: Visitors must adhere to all campus policies. Gnomon enforces a zero-tolerance policy for disruptive or disrespectful behavior. Any visitor who violates guidelines may be denied entry or asked to leave the premises.

Minors on Campus

Visitors under the age of 18 must be accompanied by an adult at all times.
Minors may not enter classrooms, labs, or workspaces without prior approval and appropriate supervision.

Scheduling a Visit
To schedule a campus tour or appointment, please contact Admissions. Tours are appointment only.

Additional Notes:

Visitors attending public industry events must RSVP in advance through event-specific links.
Unauthorized visitors may be escorted off campus to ensure the safety and privacy of students and staff.

Grievances & Complaints

Purpose
To provide a clear and accessible process for students to address grievances and complaints in a fair and transparent manner, ensuring compliance with regulatory and accrediting agency requirements.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

School Official Responsible for Grievances
Carmen Munoz, Executive Director of Student Affairs & Services/Title IX Coordinator: carmen.munoz@gnomon.edu

Policy and Procedure Overview
Gnomon encourages open communication between students, faculty, and administration to resolve concerns informally whenever possible. If informal resolution is not possible or the student feels a formal complaint is necessary, Gnomon provides a structured grievance process:

Right to Voice Grievances: Students have the right to voice concerns without fear of retaliation.
Fair Treatment: Gnomon ensures that complaints will be fairly reviewed and addressed.
External Filing: Students are not required to complete Gnomon’s internal complaint process before submitting a complaint to external regulatory or oversight entities.
No Prevention or Retaliation: Gnomon will not discourage or prevent students from making complaints to external bodies such as the Bureau for Private Postsecondary Education (BPPE) or the Accrediting Commission of Career Schools & Colleges (ACCSC).

Complaint Submission Process

Internal Complaint Process

Students may submit a formal written grievance to the Student Affairs and Services Office or contact Carmen Munoz directly.
The grievance should include a description of the issue, relevant dates, and the names of any individuals involved.
Gnomon will acknowledge receipt of the complaint and notify the student of the steps in the review process.
A formal written resolution will be provided after the review is complete.

BPPE Notice and Procedure:
A student or any member of the public may file a complaint about this school with the Bureau for Private Postsecondary Education (BPPE) by calling the number below or by completing a complaint form, which can be obtained on the bureau’s website bppe.ca.gov.

Phone: 888.370.7589 | Complaint Form

ACCSC Notice and Procedure:
A student may file a complaint about this school with the Accrediting Commission of Career Schools & Colleges (ACCSC) using the ACCSC Complaint Form. The ACCSC Complaint Form contains useful information regarding filing a complaint with both the school and with ACCSC. Schools accredited by the Accrediting Commission of Career Schools and Colleges must have a procedure and operational plan for handling student complaints. A copy of the Student Complaint Procedure as well as an overview of the complaint process is available via the ACCSC Complaint Review Process Form.

If a student has questions about the complaint process, they are encouraged to contact ACCSC at complaints@accsc.org.

Complaint Process:
All complaints must be received by the Commission in writing. Upon receipt of a complaint, the Commission will forward a copy of the complaint to the school for a response.

Schools are given a period of time upon receipt of the complaint to prepare a response addressing the alleged areas of non-compliance with the Commission's requirements.
In all cases, both the school and complainant are notified of the final disposition of the complaint.

Although one possible outcome of the complaint process may be the resolution of a dispute between parties, the Commission does not act as an arbitrator.

Please direct all inquiries to:
Accrediting Commission of Career Schools & Colleges
2101 Wilson Boulevard, Suite 302, Arlington, VA 22201
Phone: 703.247.4212
Website: accsc.org

Commitment to Transparency and Fairness
Gnomon is committed to ensuring that students have access to a fair and equitable grievance process. We encourage students to voice concerns promptly and seek resolution through the available channels to support their educational success.

Course Changes

Course Changes/Cancellations

Purpose
To outline Gnomon’s policies regarding course changes, cancellations, and associated refunds.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview
Due to the dynamic nature of the industries Gnomon serves, the school reserves the right to cancel or reschedule a course or change faculty members. In the event of such changes, students will be notified via email as soon as possible.

If Gnomon cancels or discontinues a course or educational program:

A full 100% refund of all charges will be provided.
Refunds will be processed using the original method of payment within 45 days of cancellation.

Purpose
The purpose of this policy is to provide program students in good standing with a structured process for enrolling in courses outside their primary program of study. Gnomon encourages academic exploration while ensuring that students understand the potential impacts on academic progress, financial aid, visa status, and the graduation timeline. This policy ensures coordination across relevant offices, maintaining the integrity of the academic experience and institutional processes.

Contact Information
Education Office: education@gnomon.edu

Policy and Procedure Overview
Students who wish to take out-of-program courses must adhere to the following guidelines:

Good Standing: Students must be in good academic standing.
Request Deadline: All requests for out-of-program courses must be submitted at least one week prior to the start of the next term. Early submission is recommended to allow sufficient time for approvals and processing.
Impact on GPA, SAP, and Graduation Requirements: Out-of-program courses will appear on the student’s transcript but will not influence GPA, SAP (Satisfactory Academic Progress) calculations, or graduation requirements.
Financial Responsibility: Students are responsible for covering the full cost of out-of-program courses, as confirmed by the Student Accounts Office.
Graduation and Visa Impact: Enrolling in out-of-program courses may delay graduation and may affect financial aid eligibility or visa status. Students must consult the Financial Aid and Student Affairs offices to understand these potential impacts fully.

Procedure

1. Request Submission:
Students must complete the Out-of-Program Course Request Form and submit it to the Registrar’s Office at least one week prior to the start of the next term. However, it is strongly recommended to submit the form as early as possible to allow sufficient time for processing and approvals. To submit, students must email this completed form to Registrar at registrar@gnomon.edu with the email subject as “Out of Program Course Request.”

2. Office Review and Approvals:
Students are required to secure approvals from the following offices:

Education: To confirm the course aligns with the student’s academic goals.
Financial Aid: To assess the impact on financial aid eligibility (if applicable).
Student Affairs: To evaluate any visa implications for international students (if applicable).
Student Accounts: To confirm the students’ financial responsibility and out of pocket cost for the out-of-program course(s).

3. Final Approval and Processing:
Once all approvals are secured, the completed form must be returned to the Registrar for final processing. The Registrar will ensure the course is recorded without affecting GPA, SAP, or graduation requirements.

4. Reporting:
The Registrar will provide a report of students enrolled in out-of-program courses to relevant offices before established deadlines to ensure accurate tracking and reporting.

Cancellation, Withdrawals & Refunds

Cancellations & Withdrawals

Purpose
This policy outlines the rights and procedures for students to cancel or withdraw from their program of instruction at Gnomon.

Contact Information
Registrar: registrar@gnomon.edu
Education: education@gnomon.edu

Policy and Procedure Overview

Program Cancellation or Withdrawal
Students may cancel or withdraw from their program of instruction at any time. To do so, students must:

Complete a Program Cancellation/Withdrawal Request Form, available from the Registrar’s Office.
Obtain approval from the Director of Education or their designee.

For the purpose of determining withdrawal, a student is deemed to have withdrawn from a program of instruction when:

The student submits written notice of intent to withdraw to the Registrar.
The institution terminates the student’s enrollment due to failure to maintain satisfactory academic progress, abide by institutional rules, or meet financial obligations.
The student does not return from an approved leave of absence.
The student fails to attend classes for 14 consecutive days.

Cancellation and Refund Policy

Cancellation on or Before the 7th Calendar Day or First Class Attendance
Students may cancel their enrollment and receive a full refund of all monies paid, including tuition and fees, if cancellation is submitted on or before the seventh (7th) calendar day after enrollment or before attending the first class session—whichever is later.

Cancellation is considered effective when written notice is received by the Registrar.
Written notice may be submitted electronically, by mail, or in person.
Refunds will be processed within 45 calendar days and issued using the same payment method as the original transaction whenever possible.

Compassionate Withdrawal

In the event of a death or another extraordinary loss affecting an enrolled student, Gnomon may grant a Compassionate Withdrawal. Each case is reviewed individually. For more information, please contact the Registrar’s Office, or the Student Affairs & Services Office.

Termination, Dismissal & Suspension

Termination Policy & Borrower’s Agreement

Purpose
The Termination Policy & Borrower’s Agreement outlines the circumstances under which a student or Gnomon may terminate an Enrollment Agreement and the student’s obligations regarding loan repayment, regardless of dissatisfaction with services. This policy ensures compliance with institutional requirements and protects the integrity of Gnomon’s educational offerings.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Student-Initiated Termination
Students may terminate their Enrollment Agreement by submitting a written notice to Gnomon. The termination request is subject to the terms outlined in the Refunds and Returns section of the Program Student Catalog.

Institution-Initiated Termination
Gnomon reserves the right to terminate a student’s Enrollment Agreement due to:

Student Conduct Issues: Violations of the Student Code of Conduct or behavioral issues.
Destruction of Property: Intentional damage to Gnomon property.
Nonpayment of Tuition: Failure to pay tuition fees according to the agreed payment schedule.
Unsatisfactory Academic Progress: Failure to meet satisfactory academic progress (SAP) requirements.
Poor Attendance/Participation: Consistent absenteeism or lack of class participation.
Failure to Complete Coursework: Inability to complete all required courses before reaching 150% of the credit hours required to complete the program.

Borrower’s Agreement

Termination of enrollment does not release the student from financial obligations related to federal, private, or institutional loans.
Students remain responsible for the repayment of any loans, regardless of dissatisfaction with or non-receipt of educational services provided by Gnomon.
Loan obligations include, but are not limited to, federal grants, private loans, or other financial aid disbursed for enrollment.

Responsibilities
Students are encouraged to consult with the Financial Aid Office before terminating their enrollment to understand financial implications, including loan repayment timelines and potential financial penalties.

For further details on refunds, refer to the "Refunds and Returns" section of the Program Student Catalog.

Dismissal & Suspension

Purpose
This policy outlines Gnomon’s procedures for suspending or dismissing students who fail to meet the institution's academic, financial, attendance, or conduct standards. The policy supports a respectful, accountable learning environment while informing students of their responsibilities and available processes for reinstatement where applicable.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview

Grounds for Dismissal or Suspension
Gnomon reserves the right to suspend or dismiss a student for failure to comply with institutional standards, policies, regulations, and rules, including but not limited to:

Attendance: Consistent failure to meet attendance requirements or unauthorized absences.
Academic Performance: Failure to maintain satisfactory academic progress (SAP) as outlined in the SAP policy.
Financial Standing: Nonpayment of tuition, fees, or failure to comply with financial aid agreements.
Behavioral Conduct: Violations of the Student Code of Conduct, including any behavior that disrupts the academic environment or threatens the well-being of the community.

Probationary Period
In some instances, Gnomon may place a student on probation before issuing a suspension or dismissal. Probation serves as a structured period for the student to correct their academic, financial, or conduct-related deficiencies.

Written Notification: Students placed on probation will receive formal written notice outlining the reasons for probation and the specific conditions for improvement.
Guidance and Support: The student may be assigned an advisor or Student Affairs representative to develop a corrective action plan.
Timeline for Improvement: A specified timeframe will be provided for the student to demonstrate satisfactory progress and compliance.

Reinstatement and Appeal Restrictions

Satisfactory Academic Progress (SAP) Violations:
Students dismissed for SAP violations cannot reapply for reinstatement until they meet the minimum waiting period as defined in Gnomon’s SAP policy.
Conduct-Related Dismissals:
Dismissals for behavioral violations are final and not subject to appeal. Students dismissed for conduct-related issues are not eligible for re-entry.
Financial Dismissals:
Students dismissed for financial noncompliance may be eligible for re-entry upon full resolution of their outstanding balance and submission of a formal request for reinstatement, if applicable.

Student Responsibilities
Students are responsible for maintaining their academic standing, meeting attendance requirements, complying with financial obligations, and adhering to the Student Code of Conduct.

Satisfactory Academic Progress

Satisfactory Academic Progress (SAP)

Purpose
To define the standards and procedures for Satisfactory Academic Progress (SAP) that all program students must meet to remain in good standing, retain eligibility for financial aid, and complete their program within the required timeframe. SAP standards ensure academic success while supporting students in achieving their educational goals.

Contact Information
SAP Committee: sap@gnomon.edu

Policy and Procedure Overview
Students must meet the following standards to maintain SAP:

1. Qualitative Standard (GPA):

Students must maintain a cumulative and quarterly GPA of 2.0 or higher.
Repeated courses are included as the average of all grades received.
Withdraw (W) grades and Incomplete (I) grades do not affect GPA calculations.
Students enrolled in programs of more than two academic years must achieve a GPA of 2.0 or higher by the end of their second academic year.

2. Quantitative Standard (PACE):

Students must complete at least 67% of cumulative credit hours attempted.
PACE is calculated as completed credits divided by attempted credits.
Courses with grades of D- or higher count as completed.
Withdraw (W) and Incomplete (I) grades count as attempted but not completed.
Students must complete their program within 150% of the published credit-hour length:
- Certificate in Digital Production for Entertainment: 147 credits (220 max attempted).
- Bachelor of Fine Arts Degree in Digital Production: 180 credits (270 max attempted).
  If it becomes mathematically impossible for a student to complete within the 150% limit, they will be withdrawn without the right to re-apply for reinstatement.

Purpose:
Academic Reinstatement After SAP Non-Compliance policy provides former students the opportunity to demonstrate their ability to meet Gnomon’s academic standards, reestablish their eligibility for federal financial aid, and resume progress toward their educational goals. This process allows students to address previous academic challenges and submit a plan for meeting SAP requirements, ensuring future academic success while aligning with Gnomon’s mission.

Contact Information
SAP Committee: sap@gnomon.edu

Policy and Procedure Overview

Eligibility for Reinstatement:

Academically Withdrawn Students:
Students who were academically withdrawn for failing to meet SAP standards (other than maximum timeframe) may apply for reinstatement after a minimum of six months from the original withdrawal date.
Voluntarily Withdrawn Students on Financial Aid Warning/Academic Warning:
Students who withdrew from the program while on SAP Warning are also eligible to apply for reinstatement. These students may apply for reinstatement without needing to wait six months but must address the academic challenges that led to their SAP Warning.

In both cases, applications submitted before the designated period will not be considered. Approval for reinstatement is not guaranteed.

Course Repetition Requirement:
Students approved for reinstatement must retake courses in which they received grades below 2.0 (C). Due to technological advancements or curriculum updates, some courses may need to be retaken even if previously passed.

Transfer Credit:
Courses with a minimum grade of 2.0 (C) are eligible for transfer, subject to evaluation.

Completing the Reinstatement Application:
The application must be typed, completed, and signed by the student. It must include the following:

Personal Statement:

Explanation of the extenuating circumstances that led to non-compliance with SAP standards.
Actions taken to address these circumstances and prevent recurrence.
A detailed plan for achieving academic success moving forward.
Discussion clarifying how both qualitative (GPA) and quantitative (PACE) SAP standards will be met.

Transcripts and Courses Taken During the Withdrawal Period:

Applicants must demonstrate their commitment to academic improvement by completing relevant coursework in their field during the withdrawal period. Relevant courses should align with the student's program and career goals. The following must be submitted:
Official transcripts from accredited institutions.
Unofficial Gnomon transcripts.

Demonstration of Continued Practice:
Students must provide two or more examples of continued practice in their field during the withdrawal period, such as freelance work, portfolio projects, internships, or other relevant activities.

Approval from Relevant Offices:
The application must receive approval from the following offices, as applicable:

Education
Student Affairs
Financial Aid
Student Accounts

Consultation with the Education Office:
Students must consult the Education Office in advance of submitting their application for reinstatement. Early engagement ensures appropriate academic guidance, course selection, and adherence to high academic standards, supporting long-term success.

Reinstatement Application Fee:
A non-refundable Reinstatement Application fee of $125.00 USD must be paid when submitting the application.

Application Review Process:
The SAP Committee will review the application and notify the student of its decision within 30 days via email. If additional information is required or if delays occur, the student will be informed. The SAP Committee’s decision is final.

Application Outcomes:

Successful Application for Students Academically Withdrawn:
These students will be reinstated into their original course of study and placed on Financial Aid Probation/Reinstatement Probation with an academic plan until program completion. During probation, they must adhere to their academic plan and meet SAP standards each quarter. Failure to meet SAP during probation will result in academic withdrawal, with no further opportunities for reinstatement.
Successful Application for Students Withdrawn While on SAP Warning:
These students will be reinstated into their original course of study under SAP Warning status. They must meet SAP requirements by the end of the following quarter to be removed from SAP Warning and continue in good standing. Failure to meet SAP will result in Academic Withdrawal.
Unsuccessful Application:
If the application is unsuccessful, the student will not be reinstated and will remain ineligible for financial aid. No further applications for reinstatement will be accepted, and the student will not be permitted to re-enroll in the program or submit any future applications for new enrollment.
Incomplete Application:
Students are strongly encouraged to submit a complete application in the first instance to avoid delays in processing and review. Incomplete applications will not be considered, and failure to submit the necessary materials may result in the application being returned or rejected.

Leave of Absence

Leave of Absence (LOA) & Summer Term Break

Purpose
To provide guidelines for students requesting an approved interruption in their program of study due to unforeseen circumstances or personal needs, and to outline the specific policy for Summer Term Breaks.
§94909(a)(8)(E)

Contact Information
Registrar: registrar@gnomon.edu
Education: education@gnomon.edu
Student Affairs: studentaffairs@gnomon.edu
Financial Aid: finaid@gnomon.edu

Policy and Procedure Overview

Leave of Absence (LOA)
A Leave of Absence (LOA) is an approved temporary interruption of a student’s program of study at Gnomon. Students may request an LOA for reasons including but not limited to:

Family emergencies and obligations.
Medical and health-related issues.
Financial reasons.
Similar personal challenges or difficulties.

Eligibility and Approval Process:
To request a Leave of Absence, students must:

Submit the Leave of Absence Request Form to the Registrar no later than ten (10) business days prior to the start of the term.
Schedule and attend a meeting with the Education Office to discuss the terms and conditions of the Leave of Absence.

Students experiencing emergency situations may be granted additional flexibility regarding the submission of the Leave of Absence Form.

Important Notes:

A Leave of Absence cannot exceed one (1) term.
Under no circumstances may a student’s total LOA time exceed 180 days within any four (4) quarter period.
Students are strongly encouraged to consult with the Education Office, Registrar, Student Affairs Office, and Financial Aid Office to understand how an LOA may impact their academic progress, enrollment status, and financial aid eligibility.
Per federal Department of Education regulations, students on a Leave of Absence are not permitted to access campus for academic purposes. This includes attending classes, participating in projects, using labs or studios, or engaging in any school-related educational activity until they have officially returned from LOA.

Summer Term Break Policy
The Summer Term Break is an approved interruption specific to degree-seeking students enrolled in the Bachelor of Fine Arts (BFA) program.

Eligibility and Approval Process:
To request a Summer Break, students must:

Submit the Leave of Absence/Summer Break Request Form to the Registrar no later than ten (10) business days prior to the start of the term.
Schedule and attend a meeting with the Education Office to discuss the terms and conditions of the Leave of Absence/Summer Break.

Students considering a Summer Term Break are encouraged to consult with the Education Office, Registrar, and Financial Aid Office before making a decision to understand the potential impact on their academic and financial aid status.

Important Notes:

The Summer Term Break applies only to degree-seeking students. Certificate program students are not eligible for a Summer Term Break and must continue their coursework.
A student’s total time in program interruption, including any Summer Term Break, cannot exceed 180 days within any four (4) quarter period.
Per federal Department of Education regulations, students on an approved Summer Term Break/LOA 2 are not permitted to access campus for academic purposes. This includes attending classes, participating in projects, using labs or studios, or engaging in any school-related educational activity until they have officially resumed enrollment.

Returning from a Leave of Absence (LOA)

Purpose
To outline the requirements and process for students returning to their program of study after an approved Leave of Absence (LOA).
§94909(a)(8)(E)

Contact Information
Registrar: registrar@gnomon.edu
Education: education@gnomon.edu

Policy and Procedure Overview

Requirements for Returning from a Leave of Absence
Students must complete the following steps to resume their studies after an LOA/Summer Break:

1. Contact the Education Office and Registrar

Notify both offices no later than four (4) weeks prior to the start of the term in which you are scheduled to return.
Work with the Education Office and Registrar to finalize your new academic schedule.

2. Contact the Financial Aid Office (if applicable)

If receiving financial aid, contact the Financial Aid Office to re-establish your awards and confirm eligibility.

Students returning from an LOA/Summer Break will resume their studies at the same point in their academic program where they left off prior to the LOA/Summer Break.

Failure to Return from an Leave of Absence
If a student does not return from a Leave of Absence/Summer Break within the approved timeframe:

The student will be deemed withdrawn from the program.
The withdrawal will be subject to Gnomon’s published refund policy, and any applicable refunds will be processed in compliance with that policy.

Leave of Absence for International Students

Purpose
To outline the specific policies and procedures for international students requesting a Leave of Absence (LOA) while maintaining compliance with United States Citizenship and Immigration Services (USCIS) regulations.
§94909(a)(8)(E)

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview

Regulations for International Students
International students must adhere to the regulations of their nonimmigrant status as outlined by the USCIS. LOA requests for international students will only be approved if they comply with these regulations.

For details, refer to the “Title 8: Aliens and Nationality” section of the USCIS website.

Important Considerations

Leave of Absence Not Recommended: Due to the complexity of USCIS regulations, LOAs for international students are generally not recommended.
Status Impact: Taking an LOA may jeopardize the student’s ability to maintain their nonimmigrant status, which could lead to termination of the student’s SEVIS record and other immigration consequences.

Procedure for International Students Considering an LOA

1. Schedule a Consultation:

International students must set up an appointment with the Student Affairs Office to discuss the implications of an LOA.

2. Documentation Review:

Provide any required documentation or evidence to determine whether the LOA request complies with USCIS regulations.

3. Approval Process:

If deemed eligible under USCIS guidelines, the LOA request may proceed with additional review and approval by the Education Office and Registrar.

Grading

Purpose
The grading policy ensures consistent evaluation of student performance based on academic and professional standards. Grades provide a measure of a student’s progress, mastery of subject matter, and preparedness for the industry.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Application of Grades and Credits
Gnomon uses a system of letter grades and grade point equivalents to evaluate coursework. Grades are calculated on a 4.3 scale. The Grade Definitions table details the impact of each grade on a student’s academic progress and indicates which marks are included in the cumulative GPA calculation.

Grading Standards
Students are evaluated based on:

Final or midterm projects or exams.
Execution and presentation of projects.
Weekly assignments.
Participation and professionalism in the classroom.
Overall improvement demonstrated during the course.

Instructors evaluate student work and assign grades in accordance with their academic and professional judgment. Grades reflect a combination of aesthetic, conceptual, and technical merit as well as a demonstrable willingness to learn.

Letter Grades and Descriptions

A+ (97-100%) | GPA: 4.3
A+ represents excellence in thinking and performance within the subject and course. Students earning an A+ successfully and timely deliver at least 90% of their assignments and demonstrate superior knowledge acquired through critical thinking and practice.

A (93-96%) | GPA: 4.0
A-level performance reflects the same high standards as an A+, signifying strong comprehension, execution, and critical thinking.

A- (90-92%) | GPA: 3.7
An A- still demonstrates excellence but may indicate minor areas for improvement.

B+ (87-89%) | GPA: 3.3
A B+ represents sound thinking and performance within the subject and course. Students in this range successfully and timely deliver at least 80% of assignments and acquire solid knowledge through critical thinking and practice.

B (83-86%) | GPA: 3.0
A B indicates a strong grasp of concepts with consistent effort and engagement.

B- (80-82%) | GPA: 2.7
A B- suggests satisfactory performance but room for further mastery.

C+ (77-79%) | GPA: 2.3
A C+ reflects adequate thinking and performance. Students in this range successfully and timely deliver at least 70% of assignments and acquire adequate knowledge through critical thinking and practice.

C (73-76%) | GPA: 2.0
A C meets the minimum competency required in the subject and course.

C- (70-72%) | GPA: 1.7
A C- still indicates adequate performance but with notable weaknesses.

D+ (67-69%) | GPA: 1.3
A D+ reflects poor thinking and performance within the subject and course. Students in this range successfully and timely deliver at least 60% of assignments but demonstrate subpar knowledge through critical thinking and practice.

D (63-66%) | GPA: 1.0
A D indicates significant difficulty grasping the material but minimal effort to pass.

D- (60-62%) | GPA: 0.7
A D- represents the lowest passing grade, with substantial deficiencies in understanding and performance.

F (59% & Below) | GPA: 0.0
An F means the student is not developing critical thinking skills or understanding within the subject and course. This may also result from failing to deliver at least 59% of assignments. The student is not achieving competence in their academic work.

Additional Grade Notations

I (Incomplete) | No GPA Impact
An Incomplete is granted by an instructor only in exceptional circumstances. It is a temporary status and must be resolved within two weeks after the term ends. If not submitted by the deadline, the Incomplete grade is automatically replaced with an F.

W (Withdrawal) | No GPA Impact
A Withdrawal is recorded when a student drops a course between Week 2 and Week 6. While it does not affect GPA, it does count toward attempted credits and impacts Incremental Completion Rate (ICR) or PACE.

Purpose
This policy establishes the circumstances under which grades can be changed and outlines the process for students to discuss, appeal, or formally petition for grade changes, ensuring transparency and fairness.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Grade Changes
Grades submitted by instructors at the end of each term are considered final and permanent. However, grade changes may be initiated under the following conditions:

Correction of Grading Errors

Instructor-Initiated Grade Change

Eligibility:
Changes may only be made to correct grading errors, such as calculation mistakes or incorrect application of grading criteria.
Process:
Students who identify a potential grading error must discuss it with the instructor directly.
If the instructor verifies the error, they must submit a Request for Grade Change or Removal of Incomplete Form to the Registrar’s Office at registrar@gnomon.edu.
Once processed, the corrected grade will replace the original in the student’s permanent academic record.

Grade Discussions

Student-Initiated Grade Discussion

Purpose:
Allows students to seek clarification or better understand how their grade was determined.
Process:
Students who are dissatisfied with their grade but do not believe a grading error occurred may discuss the matter informally with the instructor.
This step is not a formal appeal but an opportunity for dialogue.
Instructors may choose to review and reconsider the grade, but any changes must follow the instructor-initiated process for grading errors.

Grade Appeals

Formal Petition for Grade Change

Eligibility:
If a student believes a grade is unjust after discussing it with the instructor, they may formally petition for a grade change.
Process:
Students must submit a Petition for Grade Change Form to the Education Office by Sunday of Week 13 of the term in which the course was taken.
Forms are available through the Registrar’s Office or by emailing registrar@gnomon.edu.
The Education Office will review the petition, including evidence provided by the student and feedback from the instructor.
A final decision will be made by the Education Office, and petitions submitted after the deadline will be reviewed at the discretion of the Education Office.

Students on Financial Aid Warning/Academic Warning
Students under Financial Aid Warning/Academic Warning must address any grade concerns or petitions within five (5) business days of receiving the grade to ensure timely review and correction, if applicable.

Student Conduct Policies

Purpose
The Student Code of Conduct outlines Gnomon’s expectations regarding student behavior to promote a productive educational environment and foster the well-being of the entire campus community. The code is grounded in the principles of respect, social responsibility, integrity, and honesty, holding students accountable for their actions and encouraging accountability within the community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
Students are expected to uphold the Student Code of Conduct both on and off campus, including online interactions, as these behaviors may impact the safety, well-being, or learning environment of others within the Gnomon community. This policy applies even during leaves of absence or breaks.

Gnomon reserves the right to revoke a student’s enrollment for any lawful reason deemed necessary. Violations may result in disciplinary actions that affect a student’s enrollment, regardless of law enforcement involvement or pending criminal charges.

Prohibited Conduct
Students may face disciplinary action for engaging in the following types of misconduct, including but not limited to:

Legal Violations: Actions that violate federal, state, or local laws, threatening the safety and well-being of the campus community.
Violent or Threatening Behavior: Acts of violence, threats, or any conduct that endangers the health or safety of others.
Bullying and Harassment: Verbal, physical, or cyberbullying, as well as any form of sexual harassment or unwanted personal contact.
Academic Dishonesty: Cheating, plagiarism, multiple submissions of work, or providing false information to the school.
Disorderly and Disruptive Conduct: Unlawful assembly, disturbances of the peace, or disruptions of classroom, administrative, or official school functions.
Failure to Comply: Refusing to comply with the instructions of school officials or obstructing their duties, including harassment or verbal threats against staff and faculty.
Unauthorized Recording: Recording lectures or classroom activities without prior approval.
Forgery and Misuse: Forging, altering, or misusing school documents, identification, or keys.
Property Theft or Damage: Stealing, damaging, or destroying school property or the property of others.
Unauthorized Access: Entering or using school facilities, equipment, or resources without authorization.
Drug and Alcohol Use: The possession, use, distribution, or manufacture of controlled substances or alcohol on campus is strictly prohibited, including the use of marijuana for medical or recreational purposes.
Fighting Words: The use of language intended to incite violence or provoke conflict.
Unwanted Personal Contact: Repeated or severe contact (verbal, written, electronic, etc.) that a reasonable person would find objectively offensive and does not fall under First Amendment protection.
Commercial Sale of Academic Materials: Selling or distributing academic materials for profit without authorization, including class notes, recordings, or coursework.
Bias and Hate Speech: Behavior or language motivated by bias against an individual’s or group’s protected characteristics (e.g., race, religion, gender identity, disability, etc.). Hate speech that creates an intimidating or hostile environment is subject to disciplinary action.

Anti-Retaliation Policy
Retaliation against anyone who reports misconduct, participates in an investigation, or provides testimony is strictly prohibited.

Examples of Retaliation:

Threats or intimidation.
Harassment or hostile treatment.
Denial of access to resources or opportunities as a form of punishment.

Reporting Misconduct
All members of the Gnomon community are encouraged to report misconduct to the Student Affairs Office at studentaffairs@gnomon.edu.

Reporting Incidents of Sexual Harassment or Violence
For incidents involving sexual harassment, domestic violence, dating violence, or sexual assault, please contact:

Carmen Munoz
Title IX Coordinator
Phone: 323.466.6663
Email: carmen.munoz@gnomon.edu

Reports can be made at any time, including outside business hours, via phone, email, or mail.

Note: This policy is subject to updates to ensure compliance with legal and institutional standards.

Purpose
The purpose of this policy is to outline the procedures Gnomon follows to address non-academic student misconduct, ensuring a respectful, safe, and productive educational environment for the entire community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The Student Affairs Office manages Gnomon’s non-academic conduct process, which applies to student conduct occurring both on and off campus when it affects the well-being, safety, or educational environment of the Gnomon community.

Gnomon offers both informal resolutions and formal complaint processes, depending on the nature of the incident.

Time Limitations
Complaints must be submitted to the Student Affairs Office within one year of the alleged incident. Allegations of sexual misconduct under the Title IX Policy can be reported at any time to the Title IX Coordinator.

Jurisdiction
This policy applies to:

On-campus conduct by enrolled students
Off-campus conduct at Gnomon-sponsored events
Off-campus conduct that may impact campus safety or the school’s mission

Complaint Process

Informal Complaints

Students are encouraged to resolve concerns informally by communicating directly with the individual involved. The Student Affairs Office can provide mediation support to help resolve issues amicably. If an informal resolution is reached, the matter is considered closed.

Formal Complaints
Formal complaints can be submitted by any member of the Gnomon community, including students, faculty, or staff, to the Student Affairs Office.

Submission: Complaints should include a clear description of the incident, involved parties, and any supporting evidence
Review: The Student Affairs Office will determine next steps, which may include:

Informal follow-up: Support and guidance for minor concerns
Standard misconduct process: For allegations unlikely to result in suspension or expulsion
Major misconduct process: For serious violations that may result in suspension or expulsion

Dismissal of Complaints
Complaints may be dismissed if:

There is insufficient evidence to proceed
The issue falls outside Gnomon’s jurisdiction
The complaint is frivolous or malicious
The complaint duplicates an existing investigation
The complaint is filed outside the reporting timeframe
The issue has already been resolved through informal resolution

False and Good Faith Reports

False Complaints
Submitting false or intentionally misleading complaints is prohibited and may result in disciplinary action.

Good Faith Reports
Reports made in good faith, even if unsubstantiated, will not result in disciplinary action.

Expectations for Student Organizations and Leaders

Student Organizations
Student organizations may be held accountable for group misconduct. Possible sanctions include:

Deactivation: Loss of official recognition and privileges
Probation: Restrictions on group activities
Loss of privileges: Temporary denial of access to school resources or events

Student Leaders
Student leaders must maintain exemplary conduct. Leaders placed on probation may lose their eligibility to hold leadership roles.

No Contact Directives
No Contact Directives are issued to limit communication between individuals involved in an incident.

Scope
Contact Restrictions prohibit all forms of direct or indirect communication, including:

In-person interactions
Social media messages
Emails or letters
Third-party communication

Duration and Review
No Contact Directives remain in effect until they are modified or rescinded in writing. Requests for modification can be submitted to the Student Affairs Office and will be reviewed after evidence of sustained compliance.

Confidentiality and Record Retention

Confidentiality
Investigations and resolutions will be conducted confidentially, with information shared only on a need-to-know basis.

Record Retention

Records of misconduct are retained for seven years in compliance with the Clery Act
Records of suspensions or expulsions are retained indefinitely

Sanctions for Misconduct

Possible Sanctions

Warning: Written notice of misconduct
Probation: Temporary restrictions on privileges
Loss of privileges: Denial of access to facilities or events
Restitution: Payment for damages
Suspension: Temporary removal from Gnomon
Expulsion: Permanent removal from Gnomon

Temporary Suspension and Emergency Removal

Temporary Suspension
A temporary suspension may be issued if a student’s actions pose a threat to safety. Suspensions remain in effect until the investigation is completed.

Emergency Removal
In urgent situations, a student may be immediately removed from campus if they present a direct threat to the health or safety of others.

Retaliation
Retaliation against individuals who report misconduct or participate in an investigation is strictly prohibited. Retaliation may include:

Intimidation or threats
Hostile treatment
Denial of access to resources or opportunities

Decision-Making Standard
Gnomon follows a preponderance of evidence standard. A violation is determined if it is more likely than not that the misconduct occurred.

Standard Misconduct

Purpose
The Standard Misconduct Process addresses non-academic misconduct allegations where potential sanctions do not include suspension or expulsion. This process ensures a fair and thorough investigation and resolution for alleged policy violations.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The process is overseen by a designated "conduct administrator" within the Student Affairs Office. Allegations can be submitted by any member of the Gnomon community, including students, faculty, and staff.

Procedure

1. Submission of Initial Report

Allegations of misconduct may be submitted to the Student Affairs Office by email, phone, or in person.
Reports should include details such as the names of the involved parties, a description of the incident, and any supporting evidence (if available).

2. Preliminary Assessment

The Student Affairs Office reviews the report to determine if the allegations fall under Gnomon’s jurisdiction.
If the report is valid, the conduct administrator initiates a formal investigation.
If the report is deemed unfounded or outside of jurisdiction, the complainant is notified in writing that the complaint has been dismissed.

3. Initial Review Meeting with the Complainant

The complainant is informed of their rights, the conduct process, and available supportive measures.
The conduct administrator collects any relevant evidence and identifies potential witnesses.

4. Notification

Complainant Notification: The complainant receives a formal notice that the report has been received and will proceed under the Standard Misconduct Process.
Respondent Notification: The respondent is issued a written notice outlining:
- The alleged Student Code of Conduct violations
- Anti-retaliation policies
- Available support services and next steps

5. Initial Review Meeting with the Respondent

The respondent meets with the conduct administrator to review the allegations and the conduct process.
If the allegation involves a faculty member, a representative from the Education Office may attend the meeting.
The respondent is given the opportunity to respond and present relevant evidence or witness information.
If the conduct administrator determines the case is more serious than initially believed, it may be referred to the Conduct Committee for a major misconduct review.

6. Decision and Sanctions

The conduct administrator, in collaboration with the Executive Director of Student Affairs and Services, completes a Complaint Summary Form summarizing the findings.
Possible outcomes:
- Founded: A violation has occurred.
- Unfounded: The complaint lacks sufficient evidence or merit.
  If a violation is found, appropriate sanctions are issued.

7. Appeal Process

Both the complainant and respondent have the right to appeal based on Gnomon’s established appeal procedures.
Appeals must be submitted within five (5) business days of the decision.
Grounds for appeal may include:
- Procedural errors
- New, relevant information that was not available during the investigation
- Disproportionate sanctions relative to the nature of the violation

Supportive Measures
The following supportive measures may be offered during the process:

Counseling services
No-contact directives
Academic accommodations, such as extensions or modified schedules

Major Misconduct

Purpose
The Major Misconduct Procedure addresses allegations where potential sanctions could result in suspension or expulsion from the College, including all academic misconduct cases. This process involves administrative adjudication by a Conduct Committee to ensure thorough, fair, and compliant resolutions.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The Major Misconduct Process applies to serious violations of Gnomon’s Student Code of Conduct that may result in significant disciplinary actions, such as suspension or expulsion. Allegations can be submitted by any member of the Gnomon community and will follow a formal investigation and adjudication process led by the Conduct Committee.

Procedure

1. Initial Report Submission

Allegations of major misconduct can be submitted by students, faculty, staff, or other community members to the Student Affairs Office.
Reports should include the date, time, location, involved parties, and a detailed description of the incident, along with any supporting evidence

2. Preliminary Assessment

The Student Affairs Office conducts an initial assessment to determine if the allegation qualifies as major misconduct.
If the report is deemed valid and within jurisdiction, the College will proceed with a formal investigation.
If the report is unfounded or outside the College’s jurisdiction, the complainant will receive a formal dismissal notice explaining the decision.

3. Notification

Written Notice to Complainant: The complainant will receive written confirmation that their report is being addressed through the Major Misconduct Process.
Written Notice to Respondent: The respondent will receive a formal notice that includes:
- A summary of the allegations and the specific Student Code of Conduct violations
- The contact information for the conduct coordinator
- Anti-retaliation measures and an outline of supportive resources

4. Formal Investigation

An investigator (designated staff from the Student Affairs Office) is assigned to gather relevant evidence and interview all involved parties.The investigation includes:
- Collecting relevant documents, physical or digital evidence
- Conducting interviews with the complainant, respondent, and any witnesses
- Compiling an investigative report summarizing findings
- If the formal misconduct complaint involves a faculty member, representatives from both the Education Office and the Student Affairs Office will participate in the investigation.

5. Investigative Report

The investigative report includes:
- Summaries of interviews and written statements
- Relevant supporting documents
- A comprehensive overview of findings

6. Conduct Committee Review

The Conduct Committee, consisting of at least three senior administrators (including members from Student Affairs and the Education Office), reviews the investigative report.
The committee may request additional information if necessary to clarify details.
The committee determines whether misconduct occurred based on the "preponderance of evidence" standard (i.e., whether it is more likely than not that the misconduct occurred).

7. Adjudication and Decision

The Conduct Committee deliberates and issues a decision.
Possible outcomes:
- Founded: A policy violation occurred.
- Unfounded: The allegations do not meet the threshold for misconduct.

Sanctions for Major Misconduct:
Sanctions for confirmed misconduct may include:

Warning: Written notice cautioning against further misconduct
Disciplinary Probation: A period of restrictions on activities and privileges
Loss of Privileges: Temporary denial of access to certain facilities or events
Restitution: Financial reimbursement for damages or loss
Revocation of Affiliation: Permanent removal from a student organization
Revocation of Degree: Rescinding a degree due to fraudulent or egregious misconduct prior to graduation
Educational Sanctions: Mandated counseling, training, or corrective assignments
Suspension: Temporary separation from Gnomon, with conditions for re-enrollment
Expulsion: Permanent separation from the College, prohibiting future re-enrollment and campus access

Confidentiality

The proceedings are closed to the public to protect the privacy of all parties.
Information is shared only on a need-to-know basis to facilitate a fair investigation and adjudication.

Appeal Process
The respondent and complainant each have the right to appeal the decision based on the following grounds:

Procedural Error: The established procedures were not followed, significantly impacting the findings or sanctions.
New Information: New evidence that was unavailable during the investigation and could materially affect the outcome.
Sanction Severity: The sanction is disproportionate to the nature of the violation.
Conflict of Interest: Evidence of bias or conflict of interest from the investigator or Conduct Committee that affected the outcome.

Submission Guidelines:

Appeals must be submitted within five (5) business days of the decision.
The appeal must be made in writing and provide a detailed explanation for the grounds for appeal.

Appeal Review:

If the appeal meets the qualifying criteria, the appropriate Gnomon official(s) will review the findings and any new evidence.
If the appeal does not meet the qualifying criteria, the original findings and sanctions become final.

Outcomes of Appeal:

The decision may be upheld, modified, or overturned.
A formal letter outlining the final decision is sent to the respondent and complainant.

Training of the Conduct Committee

Conduct Committee members receive training on student conduct policies, investigation protocols, and impartial adjudication procedures.
Training emphasizes fairness, privacy, and the importance of accountability.

Key Definitions

Bullying: Persistent behavior intended to harm, intimidate, or coerce others, including verbal or non-verbal threats and manipulation.
Disruptive Behavior: Conduct that unreasonably interferes with campus life, operations, or educational activities, including violations of public health or safety protocols.
Harassment: Unwelcome conduct (verbal, physical, or visual) based on protected characteristics that creates a hostile or intimidating environment.
Preponderance of Evidence: The standard of proof indicating that it is "more likely than not" that the alleged misconduct occurred.
Respondent: The individual accused of violating College policies.
Complainant: The individual who submits a report of misconduct.

For a detailed copy of Gnomon’s Non-Academic Student Conduct and Disciplinary procedures please follow this link.

Purpose
The purpose of this policy is to uphold the integrity of student relationships with faculty and staff, which is central to Gnomon’s educational mission: "Gnomon specializes in computer graphics education for careers in the entertainment industry." This policy aims to preserve a learning environment free from conflicts of interest, coercion, and undue influence by prohibiting inappropriate relationships between students and employees in positions of authority.

Contact Information
Human Resources: gnomonhr@onedigital.com

Policy and Procedure Overview

Commitment to Integrity

The relationship between Gnomon students and faculty or staff is built on trust, professionalism, and mutual respect. Faculty and staff members hold positions of authority that may include mentoring, evaluating, advising, or otherwise influencing students' academic and professional success. This authority creates an inherent power imbalance.
To protect the educational environment, faculty and staff members must maintain appropriate professional boundaries with students to ensure fairness, equity, and respect.

Prohibition of Romantic or Sexual Relationships

Policy Statement: Gnomon strictly prohibits romantic or sexual relationships between students and any employee (including faculty and staff), regardless of consent, due to the inherent risks of exploitation, coercion, and conflicts of interest.
Scope: This prohibition applies to all Gnomon employees, including full-time, part-time, adjunct instructors, guest lecturers, and administrative staff who may have authority over students (e.g., Student Affairs, Financial Aid, or Academic Advising).

Rationale

Romantic or sexual relationships between employees and students undermine the educational mission and introduce potential risks, such as favoritism, bias, or perceived coercion.
These relationships compromise the integrity of professional responsibilities and create a perception of unfair treatment, even if the relationship is consensual.

Disciplinary Actions

Employees found to have engaged in romantic or sexual relationships with students may be subject to disciplinary action, up to and including termination of employment.
Disciplinary measures will follow Gnomon’s procedures for employee conduct violations to ensure a fair, impartial, and consistent process.

Employee Reporting Obligations

Employees must immediately report any personal relationships that may present a conflict of interest to the Human Resources Department.
Failure to disclose a conflict of interest related to inappropriate relationships may result in disciplinary actions.

Compliance and Enforcement

Gnomon is committed to maintaining a learning environment that fosters academic and professional integrity, respect, and equity.
Any reports of employee-student relationships will be handled in a confidential, fair, and timely manner, in compliance with institutional policies and relevant laws.

Plagiarism & Academic Honesty

Purpose
Gnomon fosters academic excellence by upholding integrity, honesty, and responsibility, ensuring students develop their artistic voice while respecting others' intellectual property and creative contributions.

Contact Information
Education: education@gnomon.edu

Policy and Procedure Overview
Students must uphold the highest standards of academic honesty. While drawing inspiration from other artists is common, plagiarism and improper use of external sources, including generative AI, are prohibited. Academic dishonesty compromises Gnomon’s integrity and may lead to disciplinary action.

Definitions

1. Plagiarism
Plagiarism occurs when a student presents another person’s ideas, language, or images as their own without proper attribution. This includes:

Directly copying text, images, or artwork without citing the original source.
Paraphrasing or restating another’s ideas without acknowledgment.
Submitting work created by someone else, including commercial purchases or assistance from unauthorized parties, as one’s own.
Literal replication of another artist’s work without credit, even in visual forms, is considered plagiarism

2. Cheating
Cheating involves unauthorized collaboration or assistance during exams, assignments, or projects. Examples include:

Using notes or devices during an exam without permission.
Submitting work completed by another person as one’s own.
Sharing answers or allowing others to copy your work.

3. Reusing Work
Students may not submit the same work for multiple assignments without prior written approval from all instructors involved.

4. Collaboration and Group Work
Collaboration must be pre-approved by the instructor. For group assignments, students must document individual contributions in a report detailing roles, tasks, and outcomes. Misrepresenting contributions or claiming undue credit is a violation of this policy.

5. AI-Generated Content
The use of generative artificial intelligence tools (e.g., MidJourney, DALL-E, ChatGPT) must align with the following guidelines:

AI use must be explicitly disclosed when submitting assignments.
Students must ensure significant original contributions in any AI-assisted work.
The instructor determines whether AI-generated content is permissible for an assignment. Unauthorized or undisclosed use of AI will be treated as plagiarism.

Consequences for Academic Dishonesty
Violations of this policy may result in disciplinary action determined by a committee of faculty and administrators. Consequences may include:

A failing grade for the assignment or course.
Suspension, probation, or dismissal from the program.

The visual effects and game industries value collaboration and creativity, but violations of academic honesty, such as plagiarism, can have long-lasting, detrimental effects on a student’s career.

Reporting and Resolution
Instructors must report any suspected violations to the Education Office. Students will be notified of the reported incident and have an opportunity to present their case to the review committee.

Title IX

Purpose
This section outlines Gnomon’s commitment to preventing and addressing discrimination based on sex in compliance with Title IX of the Higher Education Amendments of 1972 (20 U.S. Code § 1681(a)). The policy prohibits sex-based discrimination in education programs or activities, including sexual harassment, sexual violence, and other gender-based misconduct.

Contact Information
Executive Director of Student Affairs & Services/Title IX Coordinator
Carmen Munoz
6150 Laurel Canyon Blvd., Suite 100, North Hollywood, CA 91606
323.466.6663
carmen.munoz@gnomon.edu

Reports may also be made directly to the U.S. Department of Education Office for Civil Rights at OCR.SanFrancisco@ed.gov or 415.486.5555.

Policy and Procedure Overview
This policy applies to all students, faculty, staff, and third parties participating in Gnomon’s programs or activities, including off-campus events and online platforms where Gnomon exercises control. It establishes procedures for reporting misconduct, ensuring impartial investigations, and providing supportive measures for all parties involved.

Definition of Sexual Harassment
Under Title IX, sexual harassment includes:

Quid pro quo harassment by a Gnomon employee
Severe, pervasive, and offensive conduct that denies equal access to education
Sexual assault, dating violence, domestic violence, or stalking

The policy applies to incidents within Gnomon’s control, including off-campus events and academic programs, excluding study-abroad programs.

Non-Discrimination and Anti-Retaliation Statement:
Gnomon does not tolerate retaliation against individuals who report, participate in, or assist with Title IX investigations. Retaliation includes intimidation, threats, and denial of services or access.

Title IX Team
The Title IX team works collaboratively to ensure compliance with Title IX, the Clery Act, and other regulations related to gender-based discrimination and sexual misconduct. The team members receive annual training in trauma-informed practices, legal compliance, and fair adjudication processes.

Team Members and Contact Information:

Executive Director of Student Affairs & Services/Title IX Coordinator: Carmen Munoz
Email: carmen.munoz@gnomon.edu | Phone: 323.466.6663
Director of Financial Aid: Chris Freeman
Email: chris.freeman@gnomon.edu | Phone: 323.466.6663
International Student Advisor: Cecillee Espanol
Email: cecillee.espanol@gnomon.edu | Phone: 323.466.6663

Each team member is available to provide support, guidance, and additional information regarding Gnomon’s Title IX policies and procedures.

Definitions

Sexual Harassment: Includes quid pro quo harassment by an employee, severe and pervasive unwelcome conduct, and incidents of sexual assault, dating violence, domestic violence, or stalking.
Complainant: The individual who is alleged to be the victim of conduct that could constitute sexual harassment.
Respondent: The individual who has been reported to have engaged in misconduct.
Preponderance of Evidence: The standard of proof used in Title IX proceedings (i.e., more likely than not).

Reporting Misconduct

How to Report a Concern:
Reports may be made:

In Person, By Phone, or Email: Contact the Title IX Coordinator or any Title IX team member listed above.
Anonymous Reports: Anonymous reports are accepted, but limited information may restrict the ability to investigate thoroughly.

Mandatory Reporters:
Faculty, staff, and administrators are required to report any incidents of sexual misconduct to the Title IX Coordinator, except for confidential roles such as licensed counselors and victim advocates.

External Reporting:
Individuals may also report to external agencies, such as the U.S. Department of Education’s Office for Civil Rights.

Importance of Preserving Evidence
Gnomon strongly advocates victims/survivors of dating violence, domestic violence, stalking, and sexual assault report the incident in a timely manner. Physical evidence is crucial in helping to prosecute assailants. Physical evidence must be collected in a timely manner by a certified medical facility. It is best practice to preserve evidence by not showering, bathing, brushing teeth, changing clothes, or cleaning or otherwise changing the scene, prior to a medical/legal exam. Police officers will provide guidance in preserving items necessary for investigation.

Completing a forensic exam does not obligate a victim/survivor to file a police report, but it does help preserve evidence in the event the victim/survivor decides to file a report at a later time. Preserving evidence may be helpful in obtaining a protection order. Victims/survivors should save evidence such as letters, notes, emails, phone calls, videos, photos, texts, social media postings, computer screenshots, voicemails, or any other form of evidence.

Supportive Measures and Interim Protections
Supportive measures are offered to ensure equal access to educational programs and protect individuals involved. These non-disciplinary services include:

Academic accommodations (e.g., extensions, schedule changes)
Counseling services
Campus escort services
No-contact directives
Increased security and monitoring in specific areas
Temporary leave of absence, if necessary

Accessibility Support: Gnomon provides accommodations to individuals with disabilities or limited English proficiency.

Investigation and Grievance Process

Initial Assessment:
Within five (5) business days of receiving a report, the Title IX Coordinator will conduct an initial assessment to determine jurisdiction and next steps.

Formal Complaint Process:
A formal complaint must be filed by the complainant or signed by the Title IX Coordinator. Steps include:

Notification: Parties will receive a written notice of investigation detailing the allegations and available resources.
Investigation: Includes interviews, evidence collection, and preparation of an investigative report.
Report Review: Parties are given ten (10) days to review and respond to the evidence.

Informal Resolution:
Available for certain cases if both parties voluntarily agree in writing. This process is not available for cases involving sexual assault or employee-respondents.

Hearing Process:

Conducted live with cross-examination by advisors.
Hearings may occur virtually to ensure safety.
Questions about the complainant’s sexual history are prohibited unless relevant to prove consent or identify someone else as the respondent.

Confidentiality
At Gnomon, we prioritize the confidentiality of individuals involved in any complaint process, sharing information only on a need-to-know basis. If a complainant requests confidentiality or asks that the College refrain from pursuing action, we will carefully evaluate the request against the need to maintain a safe and secure campus environment.

Title IX Coordinators and Confidentiality
Title IX Coordinators are not confidential resources. While they will handle complaints with sensitivity and share information only on a need-to-know basis, complete confidentiality cannot be guaranteed. According to our policy and procedures, all College employees who become aware of potential policy violations (including sexual misconduct, sexual harassment, sexual exploitation, or sexual discrimination) are required to report this information to the Title IX Coordinator.

If a complainant requests confidentiality, which may limit the ability to conduct a thorough investigation or take disciplinary action, Gnomon will consider this request carefully. We will also balance the need for confidentiality with our responsibility to maintain a safe, nondiscriminatory environment for all students, including the complainant.

In accordance with California Education Code Section 66281.8 (b)(3)(D)(iii), if Gnomon determines that disclosure of the complainant’s identity to the respondent or the initiation of an investigation is necessary, we will inform the complainant before proceeding. Additionally, we will take immediate steps to ensure the safety of the complainant, as appropriate.

Dismissal of Formal Complaint After Investigation

Mandatory Dismissal: Gnomon is required to dismiss the Formal Complaint if, after the investigation, the Title IX Coordinator determines that the conduct alleged does not constitute Title IX Prohibited Conduct or did not occur against a person in the United States.
Any conduct dismissed under this Title IX Procedure that could potentially violate other Gnomon policies may be referred to the appropriate Gnomon process.
If the Formal Complaint includes multiple claims arising from the same facts and circumstances, and the Title IX Coordinator determines that some claims fall under Title IX while others do not, all claims may be handled together under this Title IX Procedure. However, if the Title IX Coordinator determines that some claims do not arise from the same facts or circumstances, are not covered by Title IX, and could violate other Gnomon policies, those claims will be dismissed and referred to the relevant Gnomon process, while the Title IX Procedure will proceed for the covered claims only.
Discretionary Dismissal: Gnomon may dismiss the Formal Complaint under the following circumstances:
- The Respondent is no longer enrolled or employed by Gnomon;
- Specific circumstances prevent Gnomon from gathering sufficient evidence to reach a determination;
- The Complainant informs the Title IX Coordinator in writing that they wish to withdraw the Formal Complaint or the allegations contained therein.
- The Complainant may notify the Title IX Coordinator at any point that they do not wish to proceed with the Investigation and/or Hearing process. In such cases, the Title IX Coordinator will inform the Complainant that the College’s ability to respond to the allegations may be limited if the complaint is withdrawn.
Referral: In the event of a mandatory or discretionary dismissal after the investigation, the Title IX Coordinator may refer the matter to an appropriate Gnomon policy or procedure if applicable.
Notice of Dismissal: Upon dismissal of the Formal Complaint, Gnomon will promptly provide a Notice of Dismissal, including the reason(s) for the dismissal, to both parties. If the matter is being referred to another Gnomon process due to its nature not constituting Title IX Prohibited Conduct but potentially violating other Gnomon policies, this information will be included in the notice.

Appeals Process

Grounds for Appeal:

Procedural Errors: Significant errors that affected the outcome.
New Evidence: Previously unavailable evidence that could change the decision.
Bias or Conflict of Interest: Evidence that the Title IX Coordinator or decision-makers had a conflict of interest or bias.
Disproportionate Sanctions: The sanction does not align with the severity of the violation.

Timeline:
Appeals must be submitted within five (5) business days of the decision. A final decision will be issued within ten (10) business days of receiving the appeal.

Training and Prevention Programs

Training for Title IX Personnel:
All Title IX staff receive training on:

Trauma-informed investigations
Legal compliance, including the 2020 & 2024 Title IX regulations
Bias prevention and fair adjudication processes

Prevention Programs:
Gnomon offers:

Annual Title IX training for students and employees
Bystander intervention workshops
Awareness campaigns on consent and healthy relationships

Protection for Minors
Employees who interact with minors in College-sponsored activities must report any suspicion of abuse to the Title IX Coordinator and local child protective services, as required by California law.

False Allegations
Good-faith reports that are unsubstantiated will not result in disciplinary action. However, reports found to be intentionally false or malicious may result in disciplinary sanctions.

Resources for Victims of Sexual Violence

Local and National Resources:

Rape Treatment Center: 424-259-7208 (available 24/7)
RAINN (National Sexual Assault Hotline): 1-800-656-HOPE (4673)

Clery Reporting

Purpose
The Clery Reporting Policy outlines Gnomon’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which mandates the collection and disclosure of campus crime statistics, including incidents of sexual misconduct, domestic and dating violence, and stalking.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
Gnomon is required to document and report all reports of sexual misconduct and related crimes to comply with the Clery Act. This includes reports of:

Sexual Assault
Domestic and Dating Violence
Stalking
Other Clery-defined crimes (e.g., robbery, burglary, and hate crimes)

The College’s obligation is to report campus crime statistics in the Annual Security Report (ASR) while ensuring the anonymity of individuals involved.

Confidentiality

Statistical Reporting: No personally identifiable information about the complainant or respondent will be included in Clery Act crime statistics.
Immediate Threats: If a report discloses an immediate threat to campus safety (e.g., incidents involving the use of a weapon, force, or other life-threatening actions), Gnomon may issue a timely warning to the community. In such cases, the College will maintain confidentiality to the extent possible while prioritizing the safety of the community.

Timely Warnings:
Gnomon will issue campus alerts for incidents posing an ongoing or immediate threat but will withhold names and identifying details to protect individual privacy.

Reporting Process
Reports of sexual misconduct and Clery-reportable crimes are collected and documented by:

The Title IX Office
Campus Security Authorities (CSAs), including faculty, administrators, and other designated personnel

Reports submitted through these offices contribute to crime data and inform Clery Act reporting obligations.

Annual Security Report (ASR)
Gnomon’s Annual Security Report (ASR) includes:

Statistics on Clery-reportable crimes for the previous three years
Policies for campus safety and security
Information on prevention programs and response protocols for crimes

The ASR is published annually and is available to the public.

Access the Annual Security Report: gnomon.edu/policies-and-disclosures

Definitions

Campus Security Authorities (CSAs): Employees with significant responsibility for student activities, including faculty, student services personnel, and campus security staff.
Timely Warning: A notification issued to alert the campus community to Clery-defined crimes that may pose a serious or continuing threat to safety.
Clery Reportable Locations: Incidents occurring on campus, on public property within or immediately adjacent to campus, and at Gnomon-sponsored off-campus events.

Compliance and Training
All Campus Security Authorities (CSAs) are required to undergo annual training on:

Identifying and reporting Clery-reportable crimes
Understanding the Clery Act’s privacy and confidentiality requirements
Coordinating with the Title IX Office to ensure accurate data collection

Failure to comply with Clery Act reporting obligations may result in federal penalties for the institution.

Title IV

Title IV Code of Conduct

Purpose
This policy outlines Gnomon’s commitment to ethical practices in the administration of financial aid, in compliance with the Higher Education Opportunity Act (HEOA) of 2008.

Contact Information
Financial Aid: finaid@gnomon.edu

Policy and Procedure Overview

Code of Conduct Requirements
Gnomon and its employees, officers, agents, and individuals with responsibilities related to Title IV loans and financial aid certify adherence to the following principles:

Prohibition on Revenue-Sharing Arrangements
Gnomon does not engage in revenue-sharing arrangements with any lender. Revenue-sharing is defined as any agreement in which a lender provides financial benefits to Gnomon in exchange for recommending their loans to students or parents.
Prohibition on Gifts
Gnomon employees, officers, and agents will not accept gifts from any lender, guaranty agency, or loan servicer.
· A "gift" is defined as gratuities, favors, discounts, entertainment, hospitality, or anything of monetary value.
· Exceptions: Informational materials, food for training events, and counseling assistance that benefits students are allowed.
Prohibition on Consulting Arrangements
Gnomon employees involved in financial aid will not accept compensation for consulting or other services provided to lenders related to education loans.
Prohibition on Steering Borrowers
Gnomon will not steer borrowers toward specific lenders or delay loan certification based on the borrower’s lender choice.
· Borrowers are not assigned to specific lenders as part of the financial aid process.
Prohibition on Offers of Funds
Gnomon will not accept offers of funds from lenders for private loans in exchange for promises of preferred lender status or loan volume.
Prohibition on Staffing Assistance
Gnomon will not accept staffing assistance from lenders for financial aid or call center operations, except for:
· Professional development training.
· Educational counseling materials (with lender disclosure).
· Short-term staffing during emergencies.
Advisory Board Compensation
Gnomon employees who serve on lender advisory boards will not receive compensation, other than reimbursement for reasonable expenses.

Employee Acknowledgment
All Gnomon employees, officers, and agents with responsibilities for Title IV loans and financial aid are required to review, acknowledge, and comply with this Code of Conduct annually.

Graduation Requirements

Purpose
To outline the minimum academic and procedural requirements for graduation from Gnomon’s Bachelor of Fine Arts in Digital Production and Certificate in Digital Production for Entertainment programs.

Contact Information
Registrar: registrar@gnomon.edu

Program-Specific Graduation Requirements

Bachelor of Fine Arts in Digital Production (BFA)
To graduate with a Bachelor of Fine Arts degree, students must meet the following requirements:

Credit Hours: Complete 180 quarter credit units.
Satisfactory Academic Progress (SAP):
Qualitative Standard: Maintain a cumulative and quarterly GPA of 2.0 (C) or higher.
Quantitative Standard: Complete the program within 1.5 times the normal program length (150% of the maximum time allotted, in alignment with Department of Education guidelines).

Certificate in Digital Production for Entertainment (DP)
To graduate with a Certificate, students must meet the following requirements:

Credit Hours: Complete 147 quarter credit units.
Satisfactory Academic Progress (SAP):
Qualitative Standard: Maintain a cumulative and quarterly GPA of 2.0 (C) or higher.
Quantitative Standard: Complete the program within 1.5 times the normal program length (150% of the maximum time allotted, in alignment with Department of Education guidelines).

Graduation Procedures

Bachelor of Fine Arts in Digital Production Graduation Procedures
In addition to fulfilling the academic requirements listed above, students must complete the following steps to graduate:

Financial Obligations: Ensure all financial obligations to the school are met.
Graduate Interviews: Participate in required graduate interviews.
Financial Aid Exit Interviews: Complete any necessary financial aid exit interviews.

Upon successful completion of all academic and procedural requirements, students will be awarded a Bachelor of Fine Arts in Digital Production degree from Gnomon.

Certificate in Digital Production for Entertainment Graduation Procedures
In addition to fulfilling the academic requirements listed above, students must complete the following steps to graduate:

Financial Obligations: Ensure all financial obligations to the school are met.
Graduate Interviews: Participate in required graduate interviews.
Financial Aid Exit Interviews: Complete any necessary financial aid exit interviews.

Upon successful completion of all academic and procedural requirements, students will be awarded a Certificate in Digital Production for Entertainment from Gnomon.

Student Placement Support

Student Placement Support & Alumni Engagement

Purpose
This policy outlines the job placement assistance and alumni engagement services offered by Gnomon to support program students and graduates in achieving their professional goals.
§94909(a)(13)

Contact Information
Placement and Alumni Engagement: placement@gnomon.edu

Policy and Procedure Overview
Gnomon takes pride in its robust network of alumni working at film, game, and visual effects studios globally and consistently maintains an outstanding record of graduate placement. The Placement and Alumni Engagement Office acts as a liaison between students, alumni, and employers by promoting Gnomon to the entertainment industry and fostering relationships with studios and companies to expand career opportunities.

While Gnomon offers comprehensive job placement assistance to all graduates upon program completion, employment is not guaranteed.

Placement and Alumni Engagement Services

The Placement and Alumni Engagement Office provides the following services:

Career Counseling: One-on-one professional advisement to help students identify and pursue career paths.
Demo Reel, Resume, and Portfolio Reviews: Guidance in creating and refining marketable application materials that highlight technical and artistic strengths.
Job Search Strategies: Support in researching professional employment opportunities and navigating the job market.
Industry Connections: Facilitation of introductions to active employers and access to networking opportunities within the entertainment industry.
Job Opportunity Postings: Regular sharing of employer job postings via alumni social media groups and official platforms.
Referrals: Personalized referrals to available employment opportunities through Gnomon’s network of studios and entertainment companies.

Graduate Success and Alumni Engagement
Gnomon remains dedicated to fostering long-term professional relationships with its graduates:

Alumni are encouraged to stay connected with the Placement and Alumni Engagement Office for ongoing career support.
Alumni events, workshops, and studio networking sessions are hosted regularly to facilitate professional growth, community engagement, and collaboration.

Career Development Events (CDEV)
The Placement and Alumni Engagement Office organizes Career Development Events (CDEV) to connect rising graduates and recent alumni with industry professionals from major studios and entertainment companies.

Key Features of CDEV:

On-campus and virtual events featuring recruiters and studio representatives from the film, game, and visual effects industries.
Exclusive opportunities for employers to review student demo reels and portfolios and provide constructive feedback.
Discussions with employers on emerging technologies, upcoming industry trends, and hiring needs.
In addition to major film and game studios, CDEV events include employers from related industries, such as advertising, virtual reality, and design, to broaden career opportunities for graduates.

CDEV Benefits for Graduates:

Direct insight into current and future employment opportunities.
Guidance on crafting competitive application materials and marketable demo reels.
Practical interview preparation to help graduates present themselves confidently to recruiters.
Continuous communication with the Placement and Alumni Engagement Office and peer graduates for career updates and advice.

Employer Preview Days
Employer Preview Days provide employers with an opportunity to meet graduates and review their demo reels in person or virtually.

Key Elements of Employer Preview Days:

Graduates present their work in a structured format that showcases their expertise in areas such as modeling, texturing, animation, lighting, and effects.
Employers can directly engage with graduates, assess their portfolios, and discuss potential employment opportunities.
Preview Days create a professional environment for graduates to network with recruiters and gain insight into current industry expectations.

Placement Statistics
For the most up-to-date placement statistics or additional information about job placement services, please contact the Placement and Alumni Engagement Office at placement@gnomon.edu.

Student Work Usage & Rights

Purpose
The purpose of this policy is to outline Gnomon’s rights regarding the use of student work and to clarify student responsibilities when using school resources. This policy protects Gnomon’s ability to showcase student achievements while safeguarding both the institution and the students' intellectual property rights.

Contact Information
Education: education@gnomon.edu

Policy and Procedure Overview

Ownership and Use of Student Work
Gnomon reserves the right to retain any and all student work produced during enrollment for purposes of marketing, exhibition, publication, or display around campus, in the Student Gallery, and across digital platforms. By enrolling and participating in Gnomon programs, students grant the institution a perpetual, royalty-free license to use, reproduce, distribute, and publicly display their work for promotional, educational, and non-commercial purposes.

Collaborative and sponsored projects may be subject to shared or exclusive ownership by Gnomon. The terms of ownership and usage will be outlined through specific agreements as applicable.

Students retain ownership of any intellectual property they created prior to enrollment. However, any modifications, additions, or derivative works created using Gnomon resources may fall under this policy.

Non-Commercial Use and Third-Party Sharing
Gnomon’s use of student work is limited to non-commercial purposes, such as promotional materials, social media posts, school events, and industry showcases. Gnomon will not sell or license student work to third parties without the student’s explicit written consent unless the work is part of a collaborative educational project or showcase event.

Modifications for Display
Gnomon reserves the right to make minor edits to student work, such as cropping, resizing, or color corrections, to enhance the display format while maintaining the original integrity of the work.

Lab and Facility Usage Restrictions
Gnomon labs and facilities are for educational purposes only and may not be used for any paid production work. Unauthorized use of Gnomon resources for commercial projects is strictly prohibited to ensure fair and equal access for all students. Students found using lab resources for unauthorized purposes may face disciplinary action, including suspension of lab access or academic penalties.

Protection of Sensitive or Private Student Work
Students working on projects that include sensitive personal information or client-based content must notify their instructor or Student Affairs if they believe the work should be exempt from public display. Gnomon will evaluate these requests and may adjust the display policy to protect student privacy and confidentiality as appropriate.

Disclaimer of Liability
Gnomon is not responsible for the loss, theft, or accidental deletion of student work stored on school systems or devices. Students are strongly encouraged to back up their work externally.

Students are responsible for using Gnomon’s hardware, software, and lab spaces in accordance with school guidelines. Any damage caused by negligence or misuse may result in the student being held financially responsible for repairs or replacements.

Dispute Resolution
In the event of a dispute regarding the use or ownership of student work, Gnomon and the student agree to pursue internal resolution processes or mediation before seeking external legal remedies.

Publications and Media Coverage
Gnomon may feature student work in promotional materials, press releases, and social media posts to highlight student achievements and school events.

Students who prefer not to have their work displayed on specific platforms, such as social media, may opt out by submitting a written request to Student Affairs.

Confidentiality of Collaborative Projects
Collaborative projects that involve sensitive external partnerships, such as with industry sponsors, may require students to sign additional non-disclosure agreements to protect proprietary information.

Consent and Acknowledgment
Students must acknowledge their understanding and acceptance of this policy as part of the enrollment process. Written consent forms will be provided during orientation or registration, confirming agreement to the terms outlined in this policy.

Re-Entry for Formerly Enrolled Program Students

Purpose
The re-entry policy provides an opportunity for students who withdrew from a Gnomon program to return and complete their studies. The policy ensures that returning students meet Gnomon’s academic standards and mission.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview

Eligibility and Process:

Eligibility:

Students must have left the college in good standing and earned Gnomon course credits within the last five (5) years.
Transfer Credit: Courses with a minimum grade of 2.0 (C) are eligible for transfer. Due to technological advancements or changes in curriculum, some courses may need to be retaken even if previously passed.

Application Process:

Applications are reviewed based on the portfolio, prior academic performance, and other relevant factors. Admission is space-dependent.
Additional reviews and approvals may be required from the Education Office, Student Affairs, Financial Aid, Registrar, and other relevant offices.
Students withdrawn for failure to meet SAP must follow the Application for Academic Reinstatement After SAP Non-Compliance policy.

Submission Requirements:

Personal statement, portfolio of prior and new work, and transcripts from Gnomon and any other institutions attended after leaving Gnomon.
A non-refundable Re-entry Application Fee of $125.00.

Holds:
All financial or administrative holds must be cleared before the application can be processed.

Overview

Reservation of Rights

Students' Right to Know

Accreditation

Bureau for Private Postsecondary Education

Approved by California

School Performance Fact Sheet

Annual Reports

Brochures/Viewbooks

Completion/Graduation Rates

Disability Services & Accommodations

Animals on Campus

Academic Transcripts & Education Verification Letters

Housing Accommodations

Clery Act Housing Disclosure

Non-Discrimination

Family Education Rights & Privacy Act (FERPA)

Articulation/Transfer Agreement

Notice Concerning Transferability of Credits & Credentials Earned at Our Institution

Transfer Credit

Transfer Credit from Courses Taken at Other Institutions

Transfer Credit from Courses Taken at Gnomon

Transfer Credit Decision Appeal

Transfer Between Gnomon Programs

Course Proficiency (Certificate-Seeking Students Only)

Advanced Placement (AP) Credit (Degree-Seeking Students Only)

Paying Tuition

Late Fees/Penalties

Other School ChargesFees

Payment Requirement & Options

Notice To Students Regarding the Student Tuition Recovery Fund (STRF)

Attendance Requirements for On-Campus Students

Campus Security

Personal Safety & Security

Accidents & Injuries

Emergency Operations Plan & Notification System

Student Liability

Bicycles, Skateboards & Scooters

Smoking

Weapons

Alcohol & Drug Abuse Statement

Lab & Lecture Etiquette

Sculpture & Drawing Lab Access

Visitors/Minors On Campus

Grievances & Complaints

Course Changes/Cancellations

Add - Drop a Course

Out of Program Courses

Auditing a Course

Cancellations & Withdrawals

Policy and Procedure Overview

Cancellation and Refund Policy

Compassionate Withdrawal

Refunds for Cancellations & Withdrawals

Refunds for Course Withdrawals

Termination Policy & Borrower’s Agreement

Dismissal & Suspension

Satisfactory Academic Progress (SAP)

Monitoring Satisfactory Academic Progress

Academic Reinstatement After SAP Non-Compliance

Leave of Absence (LOA) & Summer Term Break

Returning from a Leave of Absence (LOA)

Leave of Absence for International Students

Grading

Grading Scale

Incomplete Grade Mark

Process for Requesting an Incomplete

Grade Changes

Repeating a Course

Student Code of Conduct

Non-Academic Student Conduct & Disciplinary Procedures

Formal Misconduct

Professional Boundaries & Student Relationships

Plagiarism & Academic Honesty

Title IX

Clery Reporting

Title IV Code of Conduct

Graduation Requirements

Graduation Procedures

Student Placement Support & Alumni Engagement