Policies & Disclosures

Purpose
This policy outlines the process and limitations regarding the transfer of credits to ensure they align with Gnomon’s standards and program requirements.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
All transfer credit requests must be submitted during the application process and prior to the start of the applicable full-time program. A maximum of 30% of the total credits required for any Gnomon program may be transferred. Requests must be submitted using the Transfer of Credit Evaluation Request Form.

Upon successful submission of the Transfer of Credit Evaluation Request Form, students will receive an evaluation of their transferable credits and the approved transfer credit decision either prior to or during Student Orientation.

Note: Gnomon does not award credit for prior experiential learning.

Purpose
This policy outlines the criteria and process for evaluating transfer credits from courses taken at other institutions to ensure they meet Gnomon’s standards and support student success.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Credits earned at other institutions may be considered for transfer to a Gnomon certificate or degree program if the following conditions are met:

• Credits were earned at a regionally accredited post-secondary institution or a foreign academic institution recognized by its government.
• Credits are no more than five (5) years old.
• A grade of A, B, C, or Pass was awarded for the course(s).

Submitted credits will be evaluated based on Gnomon’s curriculum standards and expectations for student learning outcomes. Gnomon reserves the right to accept or deny transfer credits to ensure alignment with program requirements. Accepted credits will be counted as both attempted and completed hours toward the student’s program.

Important Considerations for Studio Art and Software Courses
Due to Gnomon’s highly specialized curriculum, transfer credit for studio art or software courses is typically not accepted.

Documentation Requirements
To request transfer credit evaluation, students must:

• Submit official transcripts from the institutions where the courses were completed.
• Provide additional materials, such as course content, syllabi, and descriptions, if requested.
• Ensure that transcripts or additional materials issued in a language other than English are accompanied by an official English translation.
• It is the student’s responsibility to ensure that all required transfer credit documentation, including translations if applicable, is received by Gnomon in a timely manner.

Purpose
This policy provides current and former Gnomon students with the opportunity to transfer previously completed coursework toward a new program, promoting the continuation of their education while ensuring alignment with program requirements.
§94909(a)(8)(A), and 5, CCR §71770

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Courses taken at Gnomon may be considered for transfer to a new program if they meet the following criteria:

• The course was taken within the last five (5) years.
• The course was completed with a grade of C (2.0) or better.
• The course is determined to be an equitable transfer to the new program.
• The course was taken prior to enrollment in the new program.

Transfer Process:
Students seeking to transfer credits within Gnomon must:

1. Consult the Admissions Office: Evaluate the viability of transferring credits and ensure they meet admission requirements for the new program.
2. Submit Required Materials: Provide all necessary documentation, including a completed Transfer of Credit Evaluation Form.
3. Obtain Approval: Receive approval for the transfer credit from the Director of Education (or designee).
4. Outcome: Upon approval, transfer credits will be applied to the student’s transcript, and the grades received for those credits will be included in the calculation of the programmatic GPA.

Purpose
The Transfer Credit Decision Appeal Process provides students with an opportunity to request a review of decisions regarding the transferability of credits from other institutions. This ensures that all transfer credit evaluations are conducted fairly and align with Gnomon’s academic standards.

Contact Information
Education: education@gnomon.edu
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Students may appeal transfer credit decisions on a case-by-case basis by submitting a formal appeal within five (5) business days of receiving the initial transfer credit decision. Appeals submitted after this timeframe will not be considered.

Required Documentation:
Students must provide the following materials for their appeal:

• A formal written appeal explaining the basis for the request.
• Official transcripts from the institution where the course(s) were completed.
• Supporting documentation, such as the course syllabus, textbook details, exams, or other relevant materials that demonstrate the course's comparability to Gnomon’s curriculum.

Appeal Outcome
The appeal will result in either an approval or denial. All decisions are final. Students will be notified in writing of the decision within ten (10) business days of the appeal’s receipt. The notification will outline any applicable restrictions or conditions associated with the decision.

Purpose
Gnomon recognizes that students may reassess their academic and career goals during their educational journey. To support this, Gnomon offers a structured process for transferring between academic programs. This policy ensures that program transfers align with students’ updated goals while upholding Gnomon’s educational standards and mission.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Students in good standing may request to transfer between Gnomon programs. Eligibility and requirements include the following:

• Good Standing: Students must have a cumulative and term GPA of 2.0 (C) or higher to be eligible for program transfer.
• Transfer Credit: Courses completed with a grade of 2.0 (C) or higher may be eligible for transfer. Some courses may not qualify for transfer due to curriculum alignment, program requirements, or other academic considerations. These specifics will be clarified during the transfer evaluation process.

Application Process:

1. Schedule a meeting with the Admissions Office to discuss transfer options and requirements for the new program.
2. Complete and submit the Program Transfer Application Form.
3. Obtain necessary approvals from the following offices, as applicable:
   Education
   Financial Aid
   Registrar
   Student Accounts
   Student Affairs
4. Fulfill all admissions requirements for the new program.

Submission Requirements
Students must submit the following:

• Proof of good standing.
• Official transcripts from accredited institutions for transfer credit evaluation (if applicable).
• A non-refundable Application Fee of $125.00 USD.

Specific Program Transfers

Certificate to Bachelor of Fine Arts Transfer: Students transferring from the Certificate in Digital Production for Entertainment program to the Bachelor of Fine Arts in Digital Production program may be eligible for up to 100% credit for previously completed courses. Eligibility will be determined during the transfer evaluation process, and students should consult the Admissions Office for specific details.

Note: Upon acceptance into the new program, students must adhere to all policies and academic requirements specific to the new program. Acceptance into the desired program is not guaranteed.

Purpose
This policy allows certificate-seeking students with prior educational experience to petition for proficiency in a required course that falls outside the standard transfer credit eligibility timeframe (beyond five years).
§71810(b)(7) and §71770(c)

Contact Information
Education: education@gnomon.edu

Policy and Procedure Overview
Students demonstrating proficiency in a required course may petition for a course proficiency waiver. The process includes the following steps:

1. Meet with the Education Office: Students must consult with the Education Office to discuss their request.
2. Provide Evidence of Proficiency: Documentation supporting prior education or experience relevant to the course material must be submitted.
3. Submit a Course Proficiency Form: This form must be completed and submitted to the Education Office no later than two (2) weeks (14 days) before the start of the following term.

Evaluation Process:

• The Education Office will evaluate the request and determine whether an examination or other assessment is required to verify proficiency.
• If an examination is required, students must achieve a minimum score of 70% proficiency in the course material to be granted a waiver.

Note: A course proficiency waiver is not guaranteed and is subject to approval by the Education Office.

Purpose
This policy allows students to apply Advanced Placement (AP) exam credits toward general education requirements for the Bachelor of Fine Arts in Digital Production program.

Contact Information
Admissions: admissions@gnomon.edu

Policy and Procedure Overview
Gnomon grants general education course credit for successful completion of AP examinations administered by the College Entrance Examination Board under the following conditions:

• Score Requirement: Students must achieve a score of 4 or 5 on the AP exam.
• Eligibility: Only general education courses are eligible for AP credit.
• Recency of Scores: AP exam scores must be no more than two (2) years old at the time of submission.
• Official Documentation: Students must present an official AP score report for evaluation.

Note: AP credits are applied only to general education requirements and cannot be used to fulfill specialized or technical course requirements within the Bachelor of Fine Arts program.

Paying Tuition 

Purpose
This policy outlines tuition payment requirements and deadlines for returning and incoming students, ensuring that all payments are completed in a timely manner.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

Payment Deadlines:

• Returning Students (Domestic and International): Tuition and student fees are due no later than the first Friday of the term.
• Incoming Domestic Students: Tuition and student fees are due no later than the first Friday of the term.
• Incoming International Students: Payment for the first two (2) terms of tuition and student fees is due 45 days prior to the start of Term One (1).

Payment Currency:
All tuition and fee payments must be made in US Dollars (USD).

Financial Aid Considerations:
Students receiving financial aid are responsible for any remaining balance not covered by federal funding.

Additional Information

• Students are responsible for determining the tuition amount owed and ensuring timely payment prior to the stated deadlines. Tuition balances can be accessed through the Gnomon Student Web Portal.
• If tuition payments may be delayed, students must arrange alternative payment plans with the Student Accounts Office before the deadlines. Requests for payment arrangements should be submitted via email to studentaccounts@gnomon.edu.

Late Fees/Penalties 

Purpose
This policy outlines the consequences of late tuition payments to ensure students understand their financial responsibilities and the implications of delinquent accounts.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

• Late Fee: A $45 late fee is applied if payment is not received by the first Friday of the term.
• Account Suspension: If payment is not made by the second Friday, the student’s Gnomon account will be suspended.
• Registration Hold: Students with unpaid balances cannot register for future classes until the balance is paid.
• Withdrawal for Non-Payment: Students who fail to pay by Monday of Week 5 will be withdrawn from their program, lose access to Gnomon resources, and have current enrollments terminated.

• International Students:

  • Incoming F-1 and M-1 students must pay tuition for their first two terms 45 days before Term 1 begins.
  • Failure to pay will result in class withdrawal and termination of SEVIS records and I-20 status.
  • Full-time enrollment is required each term to maintain immigration compliance.
• Reapplication: Withdrawn students must pay their balance and reapply for admission.
• Collections: Unpaid accounts may be sent to collections per the Enrollment Agreement.

Other School Charges/Fees 

Purpose
This policy provide transparency on additional student costs beyond admissions and enrollment fees.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview
In addition to tuition and enrollment fees, students may encounter the following charges during their time at Gnomon. All fees are listed in U.S. Dollars (USD).

Tuition Late/Penalty Fees

• Tuition Payment Late Fee: $45.00
• Payment Plan Late Fee: $15.00
• Returned Check Fee: $25.00

Equipment/Library Fees

• Equipment Replacement Fee: Varies based on equipment.
• Equipment Overdue Fee: Varies based on item and duration.
• Library Replacement Fee: Varies based on item.

Miscellaneous Fees

• Student ID Replacement Fee: $10.00
• Transcript Request Fee: $15.00 per copy
• Diploma Replacement Fee: $45.00 per physical reprint, $10.00 per digital reprint

Note: These fees are subject to change.

Payment Requirement & Options 

Purpose
This policy outlines the requirements and available methods for tuition payment to ensure that students can successfully register and maintain enrollment in their courses or programs.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview

Payment Requirement
To complete registration and secure a spot in a course or program, students must ensure that tuition payments or payment arrangements (such as payment plans, third-party payers, financial aid, or private loans) are in place before the applicable deadlines. All payments must be made in U.S. Dollars (USD).

Third-Party Payers
Federal law requires Gnomon to maintain privacy regulations concerning student affairs for students who are of legal age. If a third party (such as a parent, employer, or sponsor) is responsible for making payments, it is the student’s responsibility to:

• Inform the third party of payment deadlines and any changes to tuition.
• Ensure payments are made on time to avoid late fees or disruptions in enrollment.

Payment Methods
Gnomon accepts the following payment methods to accommodate student needs:

• Company and personal checks
• All major credit cards
• Corporate purchase orders
• Gnomon Payment Plans
• Money orders & cashier’s checks
• Wire transfers
• Private education loans
• International payments through Flywire

Gnomon Payment Plans
Students may defer payment using a Payment Plan, which divides tuition into three (3) equal installments:

• First Installment: Due at the time of registration.
• Second installment: Due Friday of Week 4
• Third Installment: Due Friday of Week 8
• Payment Plan Fee: $75.00 USD per term.
• Late Fee: Payments made after a scheduled due date are subject to a $15.00 USD late fee. Continued failure to make payments may result in the students’ account being frozen and suspension from courses until payment is rectified.

Private Student Loans
Students may apply for private student loans, coordinated through the Financial Aid Office. Gnomon works with lenders such as College Avenue and Sallie Mae.

• Students must consult with Admissions and Financial Aid before submitting a loan application.
• Loan applicants must be creditworthy U.S. citizens or permanent residents. A co-signer may be required.
• International students are only eligible to apply with a U.S. citizen as a co-signer.

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic loss suffered by a student in an educational program at a qualifying institution, who is or was a California resident while enrolled, or was enrolled in a residency program, if the student enrolled in the institution, prepaid tuition, and suffered an economic loss. Unless relieved of the obligation to do so, you must pay the state-imposed assessment for the STRF, or it must be paid on your behalf, if you are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if you are not a California resident, or are not enrolled in a residency program.

It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school. Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education, 1747 North Market Blvd., Suite 225, Sacramento, California, 95834, (916) 574-8900 or (888) 370-7589.

To be eligible for STRF, you must be a California resident or are enrolled in a residency program, prepaid tuition, paid or deemed to have paid the STRF assessment, and suffered an economic loss as a result of any of the following:

1. The institution, a location of the institution, or an educational program offered by the institution was closed or discontinued, and you did not choose to participate in a teach-out plan approved by the Bureau or did not complete a chosen teach-out plan approved by the Bureau.
2. You were enrolled at an institution or a location of the institution within the 120 day period before the closure of the institution or location of the institution, or were enrolled in an educational program within the 120 day period before the program was discontinued.
3. You were enrolled at an institution or a location of the institution more than 120 days before the closure of the institution or location of the institution, in an educational program offered by the institution as to which the Bureau determined there was a significant decline in the quality or value of the program more than 120 days before closure.
4. The institution has been ordered to pay a refund by the Bureau but has failed to do so.
5. The institution has failed to pay or reimburse loan proceeds under a federal student loan program as required by law, or has failed to pay or reimburse proceeds received by the institution in excess of tuition and other costs.
6. You have been awarded restitution, a refund, or other monetary award by an arbitrator or court, based on a violation of this chapter by an institution or representative of an institution, but have been unable to collect the award from the institution.
7. You sought legal counsel that resulted in the cancellation of one or more of your student loans and have an invoice for services rendered and evidence of the cancellation of the student loan or loans. 

To qualify for STRF reimbursement, the application must be received within four (4) years from the date of the action or event that made the student eligible for recovery from STRF.

A student whose loan is revived by a loan holder or debt collector after a period of noncollection may, at any time, file a written application for recovery from STRF for the debt that would have otherwise been eligible for recovery. If it has been more than four (4) years since the action or event that made the student eligible, the student must have filed a written application for recovery within the original four (4) year period, unless the period has been extended by another act of law.

However, no claim can be paid to any student without a social security number or a taxpayer identification number.

Effective April 1, 2024, the Student Tuition Recovery Fund (STRF) assessment rate will be zero dollars ($0.00) per one thousand dollars ($1,000.00) of institutional charges.

§94909(a)(14), 5 CCR §76215

Purpose
To comply with the Campus Security Act (Public Law 102-26) and the Campus Crime Statistics Act of 1998, Gnomon is committed to maintaining a secure campus and fostering safety by reporting crime statistics and providing emergency response and crime prevention guidance.

Contact Information
Facilities: facilities@gnomon.edu

Policy and Procedure Overview

Campus Security Reporting Obligations
The Campus Security Act requires postsecondary institutions to disclose statistics regarding specific crimes occurring in any building or on any property owned or controlled by the institution for educational purposes, as well as any property owned or controlled by recognized student organizations.

Gnomon prepares an Annual Security Report (ASR) in compliance with federal law, which includes campus crime statistics, safety policies, and emergency procedures. This report is compiled using crime reports from NoHo West, Gnomon faculty and staff, and the North Hollywood Police Department.

The ASR is filed with the U.S. Department of Education and made publicly available at:

• Campus Safety and Security (ed.gov) (OPE ID: 04076400)
• gnomon.edu/policies-and-disclosures/

Procedures

Crime Reporting
Gnomon does not employ dedicated campus police officers; however, the school encourages students, employees, and instructors to report suspected criminal activity or emergencies:

• Contact the nearest campus security officer.
• Report incidents to Gnomon faculty or staff.
• In an emergency, dial 911 to contact local law enforcement.

Trespassing Policy
Only students, faculty, staff, and authorized individuals conducting official business may access institutional property.

• Unauthorized individuals on campus may be subject to fines and/or arrest for trespassing.
• Students, faculty, or staff on campus during non-operational hours without prior approval may also be subject to fines or arrest.

Personal Safety and Crime Prevention Guidance
While Gnomon does not offer regularly scheduled crime prevention programs, students and employees are advised to take personal precautions to ensure their safety and the safety of others:

• Be vigilant and aware of your surroundings.
• Report suspicious behavior to security officers or local law enforcement.
• Avoid isolated or poorly lit areas when walking alone.
• Walk in groups, especially at night.

Annual Security Report (ASR)
The ASR is published annually and includes:

• Crime statistics for the past three calendar years.
• Policies and procedures for reporting crimes.
• Emergency response and evacuation protocols.
• Guidelines for addressing incidents of sexual misconduct and harassment.

The ASR is available on Gnomon’s website and distributed electronically to students, staff, and faculty. Printed copies are available upon request.

Emergency Response and Security Support
NoHo West Security Contact Numbers:

• Station 1: 818.319.0448
• Station 2: 818.319.8698

For immediate assistance or to report any safety concerns, please contact the above security stations.

Annual Security Reports

• 2025-2026 Annual Security Report
• 2024-2025 Annual Security Report
• 2023-2024 Annual Security Report
• 2022-2023 Anual Security Report
• 2021-2022 Annual Security Report
• 2020-2021 Annual Security Report

Compliance Assurance
This policy aligns with federal reporting guidelines under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, ensuring transparency and accountability. Regular updates and notifications regarding campus security policies will be communicated to the Gnomon community to maintain awareness and compliance.

Purpose
To promote awareness and provide guidelines for maintaining personal safety and security on and around Gnomon’s campus located at NOHO West, a mixed-use complex with 24-hour surveillance and secured access.

Contact Information
NOHO West 24/7 Security Guard Station: 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon is committed to ensuring the safety and security of its students, staff, and visitors. NOHO West provides 24-hour property-wide surveillance, subterranean parking, and secure elevator and campus access points. However, maintaining a safe environment also requires the active participation of the community.

Safety Guidelines and Precautions
Students, faculty, and staff are encouraged to follow these best practices to enhance their personal safety:

• Walk in groups to vehicles at night whenever possible.
• Avoid shortcuts and poorly lit areas; opt for well-lit routes with clear visibility.
• Report any suspicious activity, individuals, or incidents immediately to the NOHO West security officer on duty.
• Stay in areas with good visibility and remain alert and aware of your surroundings.

Campus Access and Security Measures

• Gnomon’s campus is accessible only through designated entry points that are monitored for security purposes.
• Surveillance cameras monitor campus activity to enhance security and deter misconduct.
• Subterranean parking areas and elevators offer safe access points monitored by property security staff.

Reporting Procedures
In case of an emergency or to report a safety concern:

1. Contact NOHO West Security at the 24/7 Guard Station using the numbers provided.
2. For urgent concerns that may affect immediate personal safety, contact 911.

Additional Recommendations

• Personal Safety Tools: Consider carrying a personal safety alarm or keeping your phone readily available with emergency contacts saved.
• Campus Escorts: Request a security escort from NOHO West security to your vehicle if you feel unsafe.
• Safety Education: Attend periodic safety briefings or workshops offered by Gnomon and the NOHO West property management to stay informed about safety protocols.

Commitment to Safety
Gnomon remains dedicated to creating a secure and supportive environment for all members of its community. We encourage open communication and proactive reporting to ensure that any concerns related to personal safety are addressed promptly.

Purpose
To provide a clear and structured procedure for handling accidents and injuries that may occur on campus or within the NoHo West complex.

Contact Information
Operations: operations@gnomon.edu
NoHo Security Guard Station (24/7): 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon prioritizes the safety and well-being of its students, faculty, and staff. In the event of an accident or injury, the following steps should be followed to ensure timely and appropriate responses:

1. Life-Threatening Emergency:

• Dial 911 immediately.
• Notify a Gnomon instructor, Technical Support Specialist, or an administrative staff member as soon as it is safe to do so.

2. Non-Life-Threatening Incidents:

• First aid kits are available at the following locations:

  • Technical Support Specialist’s Office
  • Front Desk
  • All student kitchens, offices, classrooms, and labs
• Report the incident immediately to a Gnomon staff member, Gnomon instructor, or Technical Support Specialist during non-business hours.
• Complete a Gnomon Accident/Injury Report and submit it to the Front Desk or email operations@gnomon.edu.
• Accident/Injury Reports can be requested via email if not immediately available.

3. Incidents Within NoHo West Complex:

• Report the issue to NoHo West Security at 818.319.0448 or 818.319.8698.
• Notify the Technical Support Specialist or an administrative staff member.

Urgent Care Centers Near North Hollywood

For non-life-threatening medical needs requiring prompt attention, the following urgent care centers are located near the campus:

Carbon Health Urgent Care - NoHo West
North Hollywood, CA
Offers COVID testing, treatment for infections, sore throats, and more. Open daily from 9:00 AM to 7:00 PM. 

Exer Urgent Care – North Hollywood
North Hollywood, CA
Provides laceration repair, physical exams, lab services, and X-rays. Open daily from 8:00 AM to 8:00 PM. 

Healthline Medical Group Urgent Care
Van Nuys, CA
Offers X-rays, laboratory tests, and treatments for non-life-threatening conditions. Open Monday-Friday: 7:00 AM - 9:00 PM; Weekends/Holidays: 9:00 AM - 5:00 PM. 

A.N.D. Urgent Care
North Hollywood, CA
Provides general urgent care treatments. Hours not specified. 

Laurel Canyon Urgency Medical
North Hollywood, CA
Offers comprehensive urgent care for immediate medical needs. Hours not specified.  

Note: Before visiting any urgent care center, it is advisable to call ahead to confirm hours of operation and ensure the facility can address your specific medical needs.

Purpose
To ensure the safety and well-being of students, faculty, and staff, Gnomon has developed an Emergency Operations Plan (EOP) and Notification System to guide the institution in responding effectively to emergencies, including natural disasters, severe weather, and other potential threats.

Contact Information
Operations: operations@gnomon.edu

Policy and Procedure Overview

Emergency Operations Plan (EOP)
Gnomon’s comprehensive Emergency Operations Plan (EOP) outlines emergency operations, preparedness efforts, strategies, forms, policies, protocols, and best practices.

View the Emergency Operations Plan here.

The EOP includes:

• Procedures for responding to natural disasters, severe weather, medical emergencies, and other incidents.
• Roles and responsibilities of emergency personnel and designated staff members.
• Evacuation and lockdown protocols.
• Communication guidelines during emergencies.

Procedures

Closure Announcements
In the event of an emergency requiring campus closure, Gnomon will provide notice as early as possible to minimize inconvenience:

• Daily Closures: Announcements will be made by 8:00 AM.
• Midday Closures: Information will be relayed promptly to all students, faculty, and staff.
• Evening Courses: If day courses are canceled, evening courses will also be canceled.

Notification System
Gnomon uses AlertMedia, a Campus Alert System that provides real-time updates via SMS, voice calls, and emails to keep the campus community informed.

AlertMedia Contact Number: 323.796.2785

Emergency Communication Channels
During emergencies, notifications may also be disseminated through:

• Email alerts to students, faculty, and staff.
• Gnomon’s official website and social media channels.
• Posted notices at campus entrances and common areas (if accessible).

Emergency Response Guidelines
General Instructions During an Emergency:

• Follow all instructions provided through the AlertMedia notification system.
• If an evacuation is required, proceed to the nearest designated exit and follow the instructions of staff and security personnel.
• If a lockdown is announced, remain inside the nearest secure location until further notice.
• Avoid using personal communication devices unless necessary to minimize network congestion.

Emergency Contacts:

• NoHo West Security Contact Numbers:
  Station 1: 818.319.0448
  Station 2: 818.319.8698
• For life-threatening emergencies, dial 911 immediately.

Preparedness Measures
To enhance preparedness, Gnomon regularly updates its Emergency Operations Plan and conducts awareness initiatives for students, faculty, and staff, which include:

• Distributing emergency procedures through the student portal and email.
• Conducting emergency drills for fire, earthquake, and lockdown scenarios.
• Providing training for emergency response team members.

Compliance Assurance
This policy complies with federal, state, and local safety regulations, including guidelines from the Clery Act and California emergency management directives. By implementing and maintaining a robust Emergency Operations Plan, Gnomon affirms its commitment to providing a safe learning and working environment for all members of the campus community.

Students, faculty, and staff are encouraged to familiarize themselves with the Emergency Operations Plan and adhere to instructions provided during emergency situations to ensure personal and community safety.

Purpose
This policy outlines Gnomon’s stance on liability for personal injuries, medical issues, and loss or damage to personal property. It aims to promote awareness among students, faculty, and staff about personal accountability and recommended preventive measures.

Contact Information
NOHO West 24/7 Security Guard Station: 818.319.0448 / 818.319.8698

Policy and Procedure Overview
Gnomon is not responsible for physical injury, medical issues, or loss of or damage to personal property due to natural disasters, theft, or other causes. The responsibility for securing personal property and taking precautionary measures rests with each individual.

Recommendations for Insurance
Students are strongly encouraged to carry personal insurance to cover medical issues, theft, or property damage. It is also recommended that students review their or their family’s homeowner’s or renter’s insurance policies to ensure sufficient coverage and secure additional insurance if necessary.

Responsibilities and Preventative Measures
To minimize the risk of theft, loss, or damage to personal property, students, faculty, and staff should follow these guidelines:

• Avoid leaving personal items, such as laptops, phones, cameras, art supplies, and other electronics, unattended.
• Do not leave personal belongings on campus overnight.
• Keep a record of serial numbers and detailed descriptions of valuable items in a secure location.
• Engrave items without serial numbers with a unique identification number and take photos for reference.

Campus Security Reporting
If a theft occurs:

• Immediately report the incident to NOHO West campus security using the contact information provided.
• Include details such as descriptions of the missing items, estimated time of loss, and any relevant circumstances.

Disclaimer
Gnomon does not assume responsibility for any lost, damaged, or stolen personal property. Students, faculty, and staff are expected to secure their personal items and remain vigilant. Additionally, Gnomon is not liable for the towing or impounding of vehicles left on-site or in the parking structure in cases of injury, medical emergencies, or any other incidents.

Commitment to Safety
While Gnomon cannot accept responsibility for personal property loss, we are committed to providing a safe learning environment. We encourage all community members to take personal safety seriously and promptly report suspicious activity or concerns to security personnel.

Purpose
This policy establishes guidelines for the use and storage of bicycles, skateboards, and scooters on the Gnomon campus to maintain a safe, orderly, and professional learning environment.

Contact Information
Student Accounts: studentaccounts@gnomon.edu

Policy and Procedure Overview
Bicycles, skateboards, and scooters are prohibited inside all indoor areas of the Gnomon campus, including but not limited to:

• Hallways
• Classrooms
• Labs
• Lecture rooms
• Lounges and common areas

Designated Storage Options
To accommodate students who commute via these modes of transportation, designated bike racks and secure storage spaces are available on the NOHO West property. These include:

• Open bike rack areas: Easily accessible but not enclosed.
• Keyed storage closets: Secured spaces for additional safety.

Requesting Information
Students who need assistance or a map of designated storage locations should contact Student Affairs for details and key access information if applicable.

Compliance
Failure to adhere to this policy may result in:

• A request to remove the bicycle, skateboard, or scooter from the premises immediately.
• Possible disciplinary action if non-compliance becomes disruptive to campus operations or safety.

Safety Reminders

• Always lock your bike or scooter to prevent theft.
• Use only designated storage areas to avoid impeding access points or creating hazards.

Commitment to Accessibility and Safety
This policy is designed to ensure the safety and comfort of all students, faculty, and staff. By adhering to these guidelines, Gnomon can maintain a focused, secure, and distraction-free learning environment.

Purpose
This policy outlines Gnomon’s commitment to maintaining a healthy, safe, and smoke-free environment for all students, faculty, staff, and visitors.

Contact Information
Student Affairs Office: studentaffairs@gnomon.edu

Policy and Procedure Overview
In accordance with state law and the policies of the NoHo West complex, smoking is strictly prohibited across all areas of the Gnomon campus, including:

• All indoor facilities (classrooms, labs, lounges, hallways, offices)
• Outdoor spaces, including campus entryways and parking structures

Prohibited Smoking Devices
The smoking ban applies to all traditional and electronic smoking devices, such as:

• Cigarettes
• Cigars and cigarillos
• Pipes
• Hookahs
• Electronic smoking devices (e-cigarettes, vape pens, etc.) that produce aerosol or vapor

Compliance Expectations
All members of the Gnomon community—students, faculty, staff, and visitors—are expected to comply with this policy.

Enforcement and Consequences
Non-compliance may result in:

• Verbal warnings for first-time infractions
• Escalation to formal disciplinary action for repeated violations, consistent with Gnomon’s conduct procedures

Commitment to Community Wellness
Gnomon reaffirms its dedication to promoting a safe, comfortable, and healthy environment for everyone. We encourage individuals to seek smoking cessation resources if needed and are available to provide referrals upon request.

Purpose
Gnomon is committed to providing a safe and secure learning and working environment for all students, faculty, staff, and visitors. This policy establishes clear guidelines regarding the prohibition of weapons on campus to prevent violence and ensure the safety of the community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The possession, use, or storage of any weapon, firearm, explosive, or dangerous object on Gnomon property, including classrooms, labs, offices, parking areas, and outdoor spaces, is strictly prohibited, regardless of whether the individual holds a valid permit or license to carry a concealed weapon.

Prohibited Items
The following are examples of prohibited items, though this list is not exhaustive:

• Firearms of any type (handguns, rifles, shotguns, etc.)
• Knives with blades longer than permitted by law, switchblades, or combat-style knives
• Explosives, incendiary devices, or ammunition
• Tasers or stun guns
• Clubs, bats, or blunt instruments intended to cause harm
• Any object or device that could reasonably be construed as a weapon

Exemptions
This policy does not apply to law enforcement officers who are on duty and legally authorized to carry firearms or other defensive devices in the course of their responsibilities.

Enforcement and Disciplinary Action
Gnomon takes violations of the Weapons Policy seriously. Consequences may include:

• Immediate removal from campus
• Suspension or expulsion from the institution
• Referral to law enforcement authorities, where appropriate

Reporting
Anyone who observes an individual with a weapon or suspicious behavior on campus is encouraged to report the incident immediately by:

• Contacting NoHo West Security: 818.319.0448 / 818.319.8698
• Notifying the Student Affairs Office: studentaffairs@gnomon.edu

Commitment to Safety
Gnomon prioritizes the safety and well-being of its community and implements this policy to reduce risk and maintain a secure campus environment. We encourage students and staff to remain vigilant and proactive in reporting any concerns related to weapons or potential threats.

Purpose
Gnomon is committed to maintaining a drug-free and alcohol-free environment in compliance with federal, state, and local regulations, including the Drug-Free Schools and Campuses Regulations (EDGAR Part 86), Federal Drug-Free Workplace Act (34 CFR Part 85, Subpart F), and California Drug-Free Workplace Act of 1990. This policy supports the safety, well-being, and academic success of our community.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
The unlawful manufacture, distribution, dispensing, possession, or use of drugs, drug paraphernalia, alcohol, or other illegal/controlled substances on Gnomon property or at Gnomon-sponsored events is strictly prohibited. This includes, but is not limited to:

• On-campus possession and use of marijuana, including medical marijuana
• Alcohol consumption or possession, except when expressly permitted by written authorization for specific events
• The use of illegal substances or misuse of prescription drugs

As a condition of enrollment or employment, all students and employees are required to comply with this policy.

Prohibited Conduct and Sanctions
Disciplinary actions for violations may include:

• For students: Suspension, expulsion, referral for prosecution, or mandated completion of a rehabilitation program
• For employees: Termination of employment, referral for prosecution, or required participation in a rehabilitation program

In addition to institutional sanctions, individuals may face local, state, and federal legal consequences, such as:

• Loss of eligibility for federal financial aid
• Fines and imprisonment
• Seizure of drug-related assets

Federal Reporting Requirements
Gnomon is required by federal regulation (34 CFR 85.635 and Appendix C) to report any employee convicted of a criminal drug offense occurring in the workplace to the U.S. Department of Education.

Employees must provide written notice to Gnomon of their conviction for a criminal drug offense occurring at the workplace within five (5) days after the conviction.

Students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the grant was awarded must report the conviction in writing within 10 days to:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW
Room 3124, GSA Regional Office Bldg. #3
Washington, DC 20202-4571

Support and Resources
Gnomon encourages students and employees struggling with substance abuse issues to seek assistance. The National Treatment Referral System offers a 24-hour hotline (800-662-HELP) for guidance on how and where to get help for alcohol and drug-related concerns.

Available Services Include:

• Drug and alcohol counseling
• Treatment and rehabilitation programs
• Confidential support resources

Students and employees seeking assistance can contact Student Affairs or use the resources provided through the hotline. Gnomon is dedicated to supporting a healthy, safe, and productive learning and working environment and encourages individuals to seek help without fear of reprisal.

Annual Notification of Alcohol and Other Drugs Policy

Special Requirements for Employees Engaged on Federal or State Contracts & Grants

Purpose
This policy outlines Gnomon’s commitment to maintaining a drug-free workplace and campus environment in compliance with federal regulations (34 CFR 85.635 and Appendix C) and California Government Code 8355. The purpose is to ensure compliance with federal and state requirements, protect the well-being of students and employees, and provide necessary support and accountability.

Contact Information
Student Affairs: studentaffairs@gnomon.edu

Policy and Procedure Overview
In accordance with federal regulations and state laws, Gnomon adheres to a drug-free workplace and campus policy that prohibits the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances or alcohol on Gnomon premises or during school activities.

Employee Reporting Obligations
Employees engaged in federal or state contracts or grants must report any conviction of a criminal drug offense occurring in the workplace within five (5) days of the conviction.

Gnomon will then notify the U.S. Department of Education within ten (10) days after receiving notice of an employee’s conviction.

Pell Grant Reporting Obligations for Students
Students receiving Pell Grants who are convicted of a criminal drug offense during the period of enrollment for which the Pell Grant was awarded must report their conviction in writing within 10 days to:

Director of Grants and Services
United States Department of Education
400 Maryland Avenue SW
Room 3124, GSA Regional Office Bldg. #3
Washington, DC 20202-4571

Procedures

• Reporting Process: Employees must submit a written notification of their conviction to the Human Resources Office within five (5) days of the conviction.
• Institutional Reporting: The institution will report the conviction to the U.S. Department of Education within ten (10) days after receiving the employee’s notice.
• Consequences of Non-Compliance:
• Failure to report may result in disciplinary actions, including suspension, dismissal, termination of employment, or referral for prosecution.
• Disciplinary actions will be consistent with Gnomon’s policies and applicable federal and state laws, with due process provided where applicable.

Support Resources
To support employees and students, Gnomon provides information on drug and alcohol counseling, treatment, and rehabilitation services.

National Treatment Referral System 24-hour hotline: 800-662-HELP

Annual Policy Review and Notification
Gnomon will notify employees and students of this policy annually and provide information about available support resources.

Accessibility of Policy
This policy is available in the student and employee handbooks, Gnomon’s internal portals, and institutional communications.

Purpose
This policy ensures that Gnomon’s labs, classrooms, and shared spaces maintain a professional, respectful, and productive environment conducive to learning and collaboration.

Contact Information
Education: education@gnomon.edu

Policy and Procedure Overview

Lecture Recording

• Audio recording of lectures is only permitted as part of an official accommodation approved by Student Affairs.
• Video recording of lectures—whether through cameras, cell phones, or any other recording devices—is strictly prohibited. This includes both full-session recordings and short clips, regardless of intent or platform.

Lab and Shared Space Rules
To maintain a professional and effective learning environment, students must observe the following rules in labs, classrooms, and the Library and Learning Resource Center:

• No Eating or Drinking: Food and beverages are prohibited in all labs and designated study areas.
• Clean Work Areas: Students must keep their workspaces clean and organized at all times.
• Noise Control: Loud talking or disruptive behavior is not permitted.
• Use of Multimedia: Music, videos, and other multimedia content must be listened to using headphones.

Data and Personal Belongings

• Lab Data Purging: Lab hard drives are purged at the end of each term. Students are responsible for backing up their work, as no student data will be retained.
• Personal Belongings: Gnomon is not responsible for lost personal items. Students are encouraged to secure their belongings at all times.
• Home (Z:) Drive Purging: Home drives are purged after graduation or immediately upon withdrawal, contract cancellation, or dismissal.  Students are responsible for backing up their work as Gnomon does not backup Home drives.

Purpose:
Gnomon is committed to providing an organized and focused environment for students engaged in creative work. This policy ensures that access to the Sculpture and Drawing Labs is reserved for students currently enrolled in relevant sculpture and traditional drawing courses, supporting their academic progress and maintaining equitable use of resources.

Contact Information:
Education: education@gnomon.edu

Policy and Procedure Overview
Access Restrictions: Only students enrolled in a sculpture or traditional drawing class are permitted to use the associated labs.

Special Requests:

• Students not currently enrolled in an associated course but who require lab access for specific academic purposes must submit a formal request.
• To request permission, submit an email, Monday-Friday during operational hours, at least 48 hours in advance. The email request should include the purpose of lab use and preferred scheduling times.

Scheduling:

• Requests for lab access will be reviewed within 5 working days and scheduled based on availability and academic need.
• Approved access will be coordinated to minimize disruption to ongoing classes and ensure fair use of lab resources.

Lab Use Guidelines:

• Shared Space: The Sculpture and Drawing Labs are shared spaces, and access is granted on a first-come, first-served basis. Access is not guaranteed, and students may not be able to use the lab at their preferred times if the space is already in use or otherwise occupied.
• Reasonable Time Requests: Students should be mindful that lab resources are shared. Requests for excessive hours or days may be declined to ensure equitable access for all students. The Education Office reserves the right to limit lab access based on availability and academic need. Students are encouraged to plan their requests accordingly to avoid conflicts or disappointment.
• Enforcement: Access violations will be addressed according to Gnomon’s academic and conduct policies. Students using the lab without proper authorization may face restricted access and other disciplinary actions.

Purpose
To establish a clear framework for students to add or drop courses during a term while maintaining academic integrity and compliance with institutional policies.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Add/Drop Timeline and Process

• Week 1 (Add/Drop Period):

  Full-time students may add or drop a course through the first seven (7) days of the term.
  The "Request to Add/Drop a Course" form must be submitted to the Registrar’s Office.
  Students may not add courses after Week 1.

• Week 2–Week 6 (Withdrawal Period):

  Students may request a grade of “W” (withdrawal) for a course during this period.
  A "W" grade does not impact the student’s GPA but requires the course to be retaken in the subsequent term.
  Students on Financial Aid Warning/Academic Warning or Probation are not eligible for a “W” grade.
  Requests must be approved by the applicable Director of Education (BFA or Certificate program).

• Week 7–End of Term:

  Dropped courses during this period will result in an automatic grade of “F.”

Tuition Adjustments

• By End of Week 1: Students who drop a course will have charges removed for that course.
• After Week 1 through Week 6: Tuition will be prorated.
• After Week 6: No tuition adjustments will be made.

Purpose
The purpose of this policy is to provide program students in good standing with a structured process for enrolling in courses outside their primary program of study. Gnomon encourages academic exploration while ensuring that students understand the potential impacts on academic progress, financial aid, visa status, and the graduation timeline. This policy ensures coordination across relevant offices, maintaining the integrity of the academic experience and institutional processes.

Contact Information
Education Office: education@gnomon.edu

Policy and Procedure Overview
Students who wish to take out-of-program courses must adhere to the following guidelines:

• Good Standing: Students must be in good academic standing.
• Request Deadline: All requests for out-of-program courses must be submitted at least one week prior to the start of the next term​. Early submission is recommended to allow sufficient time for approvals and processing.
• Impact on GPA, SAP, and Graduation Requirements: Out-of-program courses will appear on the student’s transcript but will not influence GPA, SAP (Satisfactory Academic Progress) calculations, or graduation requirements.
• Financial Responsibility: Students are responsible for covering the full cost of out-of-program courses, as confirmed by the Student Accounts Office​.
• Graduation and Visa Impact: Enrolling in out-of-program courses may delay graduation and may affect financial aid eligibility or visa status. Students must consult the Financial Aid and Student Affairs offices to understand these potential impacts fully​.

Procedure

1. Request Submission:
Students must complete the Out-of-Program Course Request Form and submit it to the Registrar’s Office at least one week prior to the start of the next term. However, it is strongly recommended to submit the form as early as possible to allow sufficient time for processing and approvals. To submit, students must email this completed form to Registrar at registrar@gnomon.edu with the email subject as “Out of Program Course Request.”

2. Office Review and Approvals:
Students are required to secure approvals from the following offices:

• Education: To confirm the course aligns with the student’s academic goals​.
• Financial Aid: To assess the impact on financial aid eligibility (if applicable).
• Student Affairs: To evaluate any visa implications for international students (if applicable).
• Student Accounts: To confirm the students’ financial responsibility and out of pocket cost for the out-of-program course(s).

3. Final Approval and Processing:
Once all approvals are secured, the completed form must be returned to the Registrar for final processing. The Registrar will ensure the course is recorded without affecting GPA, SAP, or graduation requirements​.

4. Reporting:
The Registrar will provide a report of students enrolled in out-of-program courses to relevant offices before established deadlines to ensure accurate tracking and reporting.

Purpose
To maintain academic integrity and ensure enrollment compliance for all courses.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

• Gnomon does not allow course auditing. Only officially registered students, guest lecturers, full-time staff, and instructors may attend classes, subject to space availability.
• Students must verify enrollment in each course they attend. Unregistered participants will be removed from the class.

Making Up Missed Classes

• Students enrolled in a course may make up a missed session in another section of the same course due to illness, subject to availability and administrative approval.
• Approval must be granted in advance, and the Registrar must be informed by the instructor.
• Students cannot make up the same course taught by another instructor.

Purpose
This policy details the process for issuing refunds to students who withdraw from a program of instruction, ensuring clarity and compliance with applicable regulations.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Refunds for Program Withdrawal
If a student withdraws after the cancellation period and has completed 60% or less of the period of attendance, a prorated refund will be issued.

Calculation of Refunds:

• The daily charge for the program (total institutional charges divided by the number of days or hours in the program) multiplied by the number of days the student attended or was scheduled to attend before withdrawal.
• Any payments made in excess of this calculated amount will be refunded.

Refunds will be processed within 45 days of receiving the withdrawal notice and issued using the same payment method as the original transaction.

Refund Calculation
The official withdrawal date for refund purposes will be determined as:

• The date written notice of withdrawal is received by the Registrar.
• The last recorded date of attendance if no written notice is provided.

Financial Aid Refunds
Students who have received federal student financial aid are entitled to a refund of funds not paid from federal financial aid program funds.

Refund Calendar
The refund calendar, outlining eligibility based on key dates, is listed on the Academic Calendar.

Purpose
To establish guidelines for processing refunds for students who withdraw from a scheduled course or courses. This policy ensures compliance with institutional and regulatory refund requirements.
§94909(a)(8)(B) and §71750

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview
Students have the right to withdraw from a scheduled course or courses at any time. If a student withdraws before completing more than 60% of the course period, a refund may be issued based on the student’s period of attendance.

Refunds are calculated as follows:

• The total institutional charge for the course(s) is divided by the number of scheduled instructional days or hours.
• This daily rate is multiplied by the number of days the student attended or was scheduled to attend before withdrawal.
• Any amount paid by the student exceeding this total is eligible for a refund.

Students must submit withdrawal requests in writing via email to the Registrar’s Office. The effective withdrawal date is based on when the request is received.

1. Submitting a Withdrawal Request

   Students must submit a written withdrawal request via email to registrar@gnomon.edu, including their full name, student ID number, and the course(s) they are dropping.

2. Refund Calculation and Processing

• Refund eligibility is determined based on the percentage of course completion.
• Refunds will be issued within 45 days of the withdrawal request.
• Refunds are processed using the same payment method as the original purchase.

Financial Aid Recipients
Students who have received federal student financial aid funds are entitled to a refund of any funds not paid from federal financial aid.

By enrolling in a course, students acknowledge and agree to abide by Gnomon’s withdrawal and refund policies.

Letter Grades and Descriptions

A+ (97-100%) | GPA: 4.3
A+ represents excellence in thinking and performance within the subject and course. Students earning an A+ successfully and timely deliver at least 90% of their assignments and demonstrate superior knowledge acquired through critical thinking and practice. 

A (93-96%) | GPA: 4.0
A-level performance reflects the same high standards as an A+, signifying strong comprehension, execution, and critical thinking.

A- (90-92%) | GPA: 3.7
An A- still demonstrates excellence but may indicate minor areas for improvement.

B+ (87-89%) | GPA: 3.3
A B+ represents sound thinking and performance within the subject and course. Students in this range successfully and timely deliver at least 80% of assignments and acquire solid knowledge through critical thinking and practice.

B (83-86%) | GPA: 3.0
A B indicates a strong grasp of concepts with consistent effort and engagement.

B- (80-82%) | GPA: 2.7
A B- suggests satisfactory performance but room for further mastery.

C+ (77-79%) | GPA: 2.3
A C+ reflects adequate thinking and performance. Students in this range successfully and timely deliver at least 70% of assignments and acquire adequate knowledge through critical thinking and practice.

C (73-76%) | GPA: 2.0
A C meets the minimum competency required in the subject and course.

C- (70-72%) | GPA: 1.7
A C- still indicates adequate performance but with notable weaknesses.

D+ (67-69%) | GPA: 1.3
A D+ reflects poor thinking and performance within the subject and course. Students in this range successfully and timely deliver at least 60% of assignments but demonstrate subpar knowledge through critical thinking and practice.

D (63-66%) | GPA: 1.0
A D indicates significant difficulty grasping the material but minimal effort to pass.

D- (60-62%) | GPA: 0.7
A D- represents the lowest passing grade, with substantial deficiencies in understanding and performance.

F (59% & Below) | GPA: 0.0
An F means the student is not developing critical thinking skills or understanding within the subject and course. This may also result from failing to deliver at least 59% of assignments. The student is not achieving competence in their academic work.

Additional Grade Notations

I (Incomplete) | No GPA Impact
An Incomplete is granted by an instructor only in exceptional circumstances. It is a temporary status and must be resolved within two weeks after the term ends. If not submitted by the deadline, the Incomplete grade is automatically replaced with an F.

W (Withdrawal) | No GPA Impact
A Withdrawal is recorded when a student drops a course between Week 2 and Week 6. While it does not affect GPA, it does count toward attempted credits and impacts Incremental Completion Rate (ICR) or PACE.

Purpose
The incomplete grade policy allows students to request additional time to complete coursework under exceptional circumstances that prevent timely submission. This policy ensures fairness while maintaining academic standards.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Definition and Eligibility
A grade of ‘I’ (Incomplete) is a temporary grade mark granted only under exceptional circumstances beyond the student’s control (e.g., unforeseen events or emergencies). It is contingent on instructor approval, and instructors are not obligated to grant requests.

• Incomplete grades must be resolved within the instructor-approved timeframe, but no later than two (2) weeks after the term ends (Week 12).
• Failure to resolve an incomplete grade within this timeframe will result in the grade being converted to an ‘F’, which will impact the student’s academic progress.
• Incomplete grades are not available to students on Financial Aid Warning/Academic Warning or Financial Aid Probation/Academic Probation, and extensions will not be granted to submit coursework.

Effect on Academic Progress
Incomplete grades do not affect qualitative or quantitative academic progress until replaced with a final grade.

Students seeking an incomplete grade must follow these steps:

• Initiate Request

  Complete the Request for a Grade of Incomplete form and submit it to the instructor of the course.
  Only students can initiate the request; instructors cannot submit requests on behalf of students.

• Approval

  If the instructor approves, they will specify the timeframe for completion of coursework (no later than two weeks after term end).
  Submit the approved form to the Registrar’s Office no later than Sunday of Week 11 of the term.

• Complete Coursework

  Submit all remaining coursework before Sunday of Week 12 of the term.
  Failure to complete coursework by the stated deadline will result in the grade automatically converting to an ‘F’.

Key Deadlines

Action Deadline

• Submit Request for a Grade of Incomplete form to Instructor - Before Week 10 ends
• Submit approved form to Registrar - Sunday of Week 11
• Complete and submit coursework - Sunday of Week 12

Additional Information

• Students must ensure that the form is submitted on time and all remaining coursework is completed by the deadline.
• Failure to adhere to these requirements will result in an ‘F’ grade for the course.

Purpose
This policy establishes the circumstances under which grades can be changed and outlines the process for students to discuss, appeal, or formally petition for grade changes, ensuring transparency and fairness.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview

Grade Changes
Grades submitted by instructors at the end of each term are considered final and permanent. However, grade changes may be initiated under the following conditions:

Correction of Grading Errors

Instructor-Initiated Grade Change

• Eligibility:

  Changes may only be made to correct grading errors, such as calculation mistakes or incorrect application of grading criteria.

• Process:

  Students who identify a potential grading error must discuss it with the instructor directly.
  If the instructor verifies the error, they must submit a Request for Grade Change or Removal of Incomplete Form to the Registrar’s Office at registrar@gnomon.edu.
  Once processed, the corrected grade will replace the original in the student’s permanent academic record.

Grade Discussions

Student-Initiated Grade Discussion

• Purpose:

  Allows students to seek clarification or better understand how their grade was determined.

• Process:

  Students who are dissatisfied with their grade but do not believe a grading error occurred may discuss the matter informally with the instructor.
  This step is not a formal appeal but an opportunity for dialogue.
  Instructors may choose to review and reconsider the grade, but any changes must follow the instructor-initiated process for grading errors.

Grade Appeals

Formal Petition for Grade Change

• Eligibility:

  If a student believes a grade is unjust after discussing it with the instructor, they may formally petition for a grade change.

• Process:

  Students must submit a Petition for Grade Change Form to the Education Office by Sunday of Week 13 of the term in which the course was taken.
  Forms are available through the Registrar’s Office or by emailing registrar@gnomon.edu.
  The Education Office will review the petition, including evidence provided by the student and feedback from the instructor.
  A final decision will be made by the Education Office, and petitions submitted after the deadline will be reviewed at the discretion of the Education Office.

Students on Financial Aid Warning/Academic Warning
Students under Financial Aid Warning/Academic Warning must address any grade concerns or petitions within five (5) business days of receiving the grade to ensure timely review and correction, if applicable.

Purpose
This policy outlines the requirements and implications of repeating courses for program students.

Contact Information
Registrar: registrar@gnomon.edu

Policy and Procedure Overview
All students must pass all courses to remain in good academic standing. If a student earns a failing grade of "F," the course must be retaken at the student’s expense until a passing grade is achieved. Repeated failure to pass any course may:

• Jeopardize the student’s ability to graduate.
• Negatively affect academic standing.
• Compromise the student’s ability to complete the program within the maximum time frame.
• Impact the student’s progression within the program.

Grade Implications

• The original grade of "F" will remain on the student’s academic record.
• Both the original and repeated course grades will be calculated into the student’s cumulative GPA.
• Courses with an "F" are counted as attempted but not earned credits. Once a passing grade is earned upon repeating the course, the credits will be considered both attempted and earned.

Recommendation:
Students are strongly encouraged to retake any course where the earned grade is below a 2.0 (C). Please refer to Gnomon’s Satisfactory Academic Progress (SAP) standards for further information.

Purpose

The Student Code of Conduct outlines Gnomon’s expectations regarding student behavior to promote a productive educational environment and foster the well-being of the entire campus community. The code is grounded in the principles of respect, social responsibility, integrity, and honesty, holding students accountable for their actions and encouraging accountability within the community. 

This policy also includes grievance procedures for students and describes how concerns involving students, staff, and faculty are processed. Students may submit complaints regarding students, staff, or faculty. Staff and faculty may submit complaints only about students; this procedure is not available for staff-to-staff, faculty-to-faculty, or staff-to-faculty complaints (those matters must be addressed through Human Resources or faculty-specific processes). 

Contact Information 

Student Affairs: studentaffairs@gnomon.edu 

Policy and Procedure Overview 

Students are expected to uphold the Student Code of Conduct both on and off campus, including online interactions, social media, and other public online media, as these behaviors may impact the safety, well-being, or learning environment of others within the Gnomon community. This policy applies even during leaves of absence or breaks.  

Any student who engages in academic or social misconduct shall be subject to disciplinary action by the appropriate office of the school. 

Gnomon may address student academic and non-academic misconduct through its own processes and apply sanctions governing the terms of attendance and enrollment at Gnomon. 

Gnomon reserves the right to revoke a student’s enrollment for any lawful reason deemed necessary. Violations may result in disciplinary actions that affect a student’s enrollment, regardless of law enforcement involvement or pending criminal charges. 

Gnomon offers both informal resolutions and formal complaint processes, depending on the nature and severity of the incident. 

Note: This policy is subject to updates to ensure compliance with legal and institutional standards. 

Prohibited Conduct 

Students may face disciplinary action for engaging in the following types of misconduct, including but not limited to: 

• Violations of Law: Actions that violate, or alleged violations of, federal, state, or local law that threaten the safety or well-being of the campus community. 
• Violent or Threatening Behavior: Acts of violence, threats, or any conduct that endangers the health or safety of others, whether on school property or in connection with school programs or activities. This includes physical assault, threats of harm, sexual assault, and any behavior that places an individual at risk of injury or fear for their safety. 

• Bullying, Harassment, and Unwanted Contact: 

  • Verbal, physical, or cyberbullying, as well as sexual harassment or unwanted personal contact. 

  • Unwanted personal contact includes communication (physical, verbal, written, electronic, or other) that: 

    • A student knows or should know is unwanted; 
    • Is directed toward one or more specific student(s), Student Organization(s), faculty, or staff; 
    • Constitutes severe and/or pervasive, objectively offensive conduct; and 
    • Does not constitute speech protected by the First Amendment (e.g., public forum on a matter of public concern). 
• Academic Dishonesty: 
  Cheating, plagiarism, submitting the same work for multiple assignments without permission, or otherwise misrepresenting academic work. This also includes knowingly providing false or misleading information to the school in connection with academic matters.
• Dishonesty and Misuse of Documents: 
  Knowingly providing false or misleading information, forging, altering, or misusing school documents, identification, keys, or other official materials. This includes misrepresenting oneself or one’s status to the school or its officials, falsifying records, or any other intentional deception not directly related to academic work. 
• Disorderly and Disruptive Conduct: 
  Unlawful assembly, disturbances of the peace, or disruptions of classroom, administrative, or official school functions. This includes disorderly or lewd conduct, as well as combative behavior on campus or at official school functions. 
• Failure to Comply: 
  Refusing to comply with instructions of school officials, obstructing their duties, or verbally abusing/harassing them in the performance of their duties. Failure to identify oneself when requested by a College official acting in the performance of their duties is also prohibited. 
• Unauthorized Recording or Filming: 
  Recording or filming lectures, classroom activities, or other academic sessions without prior approval. 
• Property Theft or Damage: 
  Stealing, damaging, or destroying school property or the property of others. 
• Unauthorized Access:
  Entering or using school facilities, equipment, or resources without authorization. 
• Drug and Alcohol Use:
  Possession, use, distribution, or manufacture of controlled substances or alcohol on campus is strictly prohibited. 
• Fighting Words:
  The use of language intended to incite violence or provoke conflict. 
• Commercial Sale of Academic Materials: 
  Selling or distributing academic materials for profit without authorization, including class notes, recordings, or coursework. 
• Bias and Hate Speech:
  Behavior or language motivated by bias against an individual’s or group’s protected characteristics (e.g., race, religion, gender, disability, etc.). Hate speech that creates an intimidating or hostile environment is subject to disciplinary action. 
• Attempted Misconduct: 
  Any attempt to commit acts prohibited by the Code may also be addressed through the conduct process. 

Anti-Retaliation Policy

Retaliation against anyone who reports misconduct, participates in an investigation, or provides testimony is strictly prohibited. Examples of retaliation include, but are not limited to: 

• Threats or intimidation 
• Harassment or hostile treatment 
• Denial of access to resources or opportunities as a form of punishment 

Allegations of retaliation will be promptly investigated and may result in disciplinary action independent of the underlying complaint. 

Reporting Misconduct 

The Student Affairs Office manages Gnomon’s non-academic conduct process, which applies to student conduct occurring both on and off campus when it affects the well-being, safety, or educational environment of the Gnomon community. 

All members of the Gnomon community are encouraged to report misconduct to the Student Affairs Office at studentaffairs@gnomon.edu. 

Who may file complaints: 

• Students may submit complaints regarding other students, staff, faculty, or administrators. 
• Staff and faculty may submit complaints only about student behavior under this policy. Matters involving staff-to-staff, faculty-to-faculty, or staff-to-faculty complaints must be addressed through Human Resources or faculty-specific processes. 
• Complaints regarding faculty must be non-academic in nature. Concerns about class content, grading, pedagogy, teaching style, or other academic decisions are not covered under this non-academic grievance procedure and should be referred to the Education Office at education@gnomon.edu.

How to report:

The Student Affairs Office oversees the College’s student conduct process. Consulting with the Student Affairs Office does not obligate a student to file a formal complaint or report. Mediation and other informal support and resolution methods are available before, during, and after a report is made, but these are not required before proceeding with formal adjudication.   

Reports can be submitted in writing via the official Student Affairs reporting form, by email, phone, or in person.  

Reports should include dates, times, a description of the incident, names of involved parties (if known), and any supporting documentation. 

Reporting Incidents of Sexual Harassment or Violence 

For incidents involving sexual harassment, domestic violence, dating violence, or sexual assault, please contact: 

Carmen Munoz, Title IX Coordinator 
Phone: 323.466.6663 | Email: carmen.munoz@gnomon.edu 

Reports can be made at any time, including outside business hours, via phone, email, or mail.  

Please refer to the Title IX (Sexual Misconduct) Policy for specific procedures. 

Time Limitations 

Students are encouraged to submit complaints as soon as possible, and no later than one year from the date of the alleged incident.  

Title IX and Sexual Misconduct Exceptions: Reports of sexual harassment, domestic violence, dating violence, or sexual assault may be submitted to the Title IX Coordinator at any time. 

Jurisdiction 

This policy applies to: 

• On-campus conduct by enrolled students. 
• Off-campus conduct at Gnomon-sponsored events. 
• Off-campus conduct that has a direct and substantial impact on campus safety, the well-being of community members, or the school’s mission. 

Personal Disputes Outside Gnomon’s Scope 

Gnomon does not intervene in or adjudicate personal relationship issues or disputes that fall outside of its educational programs or activities. Examples include changes in friendships, private roommate disagreements, housing or landlord/tenant issues, or property matters unrelated to the school. These matters are considered private and are the responsibility of the individuals involved. 

The school will only become involved if such personal matters escalate into alleged harassment, threats, violence, or other conduct prohibited under this policy. 

Complaint Process 

Informal Complaints

Students are encouraged to initially address concerns or complaints informally by communicating directly with the individual against whom they have a grievance, either verbally or in writing. For guidance on initiating either an informal or formal complaint, students should consult the Student Affairs Office. When appropriate, the Student Affairs Office will mediate between the parties involved to facilitate an amicable resolution. If an informal resolution is achieved, the matter will be considered closed.   

Formal Complaints

Formal complaints may be submitted by students (regarding students, staff, or faculty) or by staff/faculty only against students. Formal complaints must include a clear description of the incident, involved parties, dates, and any supporting evidence. This policy is not a mechanism for staff-to-staff, faculty-to-faculty, or staff-to-faculty complaints. 

Upon receipt of a formal complaint, Student Affairs will determine the appropriate pathway: 

• Informal follow-up for minor concerns; 
• Standard Misconduct Process for allegations unlikely to result in suspension or expulsion; or 
• Major Misconduct Process for serious violations that may result in suspension or expulsion. 

Limitations Due to Missing or Incomplete Complaint Submissions:

If the student fails to provide a complete and detailed and signed formal complaint form, the College's ability to move forward with the investigation and resolution process will be limited. In such cases, the College may be unable to take any further action on the complaint.   

The student will be informed in writing if their complaint cannot proceed due to insufficient information. The notification will outline what additional information is needed and the timeframe for submission   

Dismissal of Complaints

Grounds for Complaint Dismissal:   

A complaint may be dismissed for reasons including, but not limited to:   

1. Insufficient Information: The complaint lacks sufficient detail or evidence to warrant further investigation.   
2. Outside Jurisdiction: The issue raised in the complaint falls outside the college’s authority or jurisdiction.   
3. Frivolous or Malicious: The complaint is deemed frivolous, malicious, or made in bad faith.   
4. Duplicate Complaint: The complaint duplicates another complaint that has already been addressed or is currently under investigation.  
5. Time-Barred: The complaint is filed outside the acceptable time frame for reporting the issue.   
6. Resolved Informally: The issue has already been resolved through informal resolution processes.  When a complaint is dismissed, Student Affairs will notify the complainant in writing with an explanation. 

Law Enforcement:

If the incident violates federal, state, or local law, the complainant is encouraged to initiate proceedings in the criminal or civil court system, regardless of whether a complaint is filed within the College.   

False and Good-Faith Reports

False Complaints or Reports Policy: A false complaint or report is a knowingly fabricated or intentionally misleading claim made with the intention to deceive or cause harm.  Submitting a false complaint or report is strictly prohibited. Actions taken to mislead the College's investigation or adjudication processes will result in disciplinary action, which may include warnings, probation, suspension, or expulsion.   

Good Faith Complaints: This policy does not discourage the reporting of genuine concerns. Individuals who submit complaints or reports in good faith, believing them to be true, will not face disciplinary action, even if the complaint or report is not substantiated upon investigation. 

Expectations for Student Organizations and Leaders 

Student Organizations may be held accountable for group misconduct. Sanctions can include warning, deactivation, probation, loss of privileges, or other remedies. 

Student Leaders must maintain exemplary conduct. Student leaders on probation or found responsible for violations may lose eligibility to hold leadership roles. 

No-Contact Directives

Contact Restrictions are directives issued by the Student Affairs Office to limit communication between designated parties. These restrictions may arise from a conduct process, a remedies-based resolution, or temporarily in emergency situations.    

Criteria for Issuing No Contact Directives:   

The College considers various factors when deciding to issue a No Contact directive, including:   

• Potential impact on the student conduct process   
• Allegations or evidence of physical violence   
• Allegations or evidence of harassment as defined by College policy   
• Mutual no contact agreement between the involved parties   
• Allegations of serious policy violations   

Scope of Contact Restrictions  

Contact Restrictions prohibit all forms of communication, direct or indirect, including:   

• In-person interactions   
• Social media   
• Text messaging  
• Email   
• Mail   
• Third-party communication   

No-Contact Directives are preventative, not punitive, and do not indicate a violation of Gnomon’s Student Code of Conduct. 

Students should inform others not to contact the restricted party on their behalf, as this may violate the restriction.    

Failure to comply with a No-Contact Directive may result in further disciplinary action. 

Limitations: A No-Contact Directive does not guarantee that the parties will never encounter one another on campus or at school-sponsored events. Students subject to such directives may still attend classes, activities, or events where both parties are present. In these cases, both individuals are expected to comply with the directive by refraining from communication or interaction. Contact Restrictions are not legal protective orders, which are issued by a court.   

Duration and Review: No-Contact Directives remain in effect until modified or rescinded in writing by Student Affairs.  

Requests to modify a No-Contact Directive may be submitted in writing and will be reviewed by Student Affairs; modifications will be considered only if there is evidence of sustained compliance and safety considerations have been addressed. 

Additional Terms and Conditions:  Contact Restrictions may include additional protective measures, such as restricting a student from certain campus areas not required for academic activities. These terms will be detailed in the No Contact letter.   

Confidentiality and Record Retention 

• Investigations and conduct proceedings will be handled with discretion; information will be shared only on a need-to-know basis. 
• Records of misconduct are retained for at least seven (7) years in accordance with institutional policy and applicable laws (including Clery Act recordkeeping where applicable). 
• Records of suspensions or expulsions may be retained indefinitely as required by institutional or legal obligations. 

Sanctions for Misconduct

Possible sanctions may include, but are not limited to: 

• Warning (written): Written notice of misconduct 
• Probation (disciplinary): Temporary restrictions on privileges. 
• Loss of privileges or access to facilities or events. 
• Restitution for damages: Payment for damages 
• Educational assignments (training, counseling, workshops). 
• Reflection essays or reports that promote understanding of the impact of behavior on the community. 
• Revocation of affiliation with student organizations. 
• Revocation of degree (where supported by policy and when misconduct prior to graduation warrants such sanction). 
• Suspension (temporary separation with conditions for re-enrollment). 
• Expulsion (permanent separation). 

Sanctions will be proportionate to the nature and severity of the violation, the individual’s disciplinary history, and any mitigating or aggravating circumstances. 

Temporary Suspension and Emergency Removal

• Temporary Suspension: Student Affairs Office, or their designee may impose an interim temporary suspension if a student's actions threaten the safety of the campus. This measure applies when a student is suspected of violating the Student Code of Conduct or other College policies and remains in place until a formal investigation, resolution, disciplinary action, or hearing occurs. This suspension does not imply guilt, and an investigation will be promptly scheduled.   
• Emergency Removal: The College may immediately and temporarily remove a responding party if they pose an immediate threat to the physical health or safety of any individual, including themselves. This action follows the receipt of a report of prohibited conduct and does not indicate a determination of responsibility for the reported behavior 

Decision-Making Standard

Gnomon follows a preponderance of the evidence standard (i.e., it is more likely than not that the misconduct occurred) in resolving allegations of student conduct violations. 

Guest Visitor Policy

To ensure a safe and conducive environment, the following policy governs all guest visitors to Gnomon’s campus:   

Visitor Approval: Any visitor who is not on campus for official college business, a scheduled appointment or tour, or attending a public event may not enter campus.    

Classroom Access: Only actively enrolled students, instructors, and authorized vendors (e.g., ASL interpreters) are allowed in classrooms. Unauthorized individuals are prohibited.   

Public Events: All guests, including those attending public events, must comply with Gnomon’s Code of Conduct and event-specific guidelines. 

Guest - Code of Conduct: All guests must adhere to Gnomon’s Code of Conduct, which includes appropriate behavior, respecting college property, and following all rules and regulations. Students are responsible for ensuring their guests comply with College policies while on Gnomon’s campus. Hosts may face disciplinary action for their guests' misbehavior.   

Enforcement: Any guest found in violation of college policies or procedures may be subject to immediate removal from campus. Further disciplinary action may be taken as deemed appropriate by the college administration. 

Purpose:  
The Standard Misconduct Process addresses non-academic misconduct allegations where potential sanctions do not include suspension or expulsion. 

Oversight:  
This process is overseen by a designated conduct administrator within the Student Affairs Office. 

Contact Information:  
Student Affairs, studentaffairs@gnomon.edu 

Timeline  
Gnomon aims to resolve student conduct cases within 30–60 business days, excluding academic breaks and holidays. Complex cases may require additional time, but the College will provide regular updates to all parties throughout the process. 

Procedure: 

1. Submission of Initial Report 

   • Allegations may be submitted via email, phone, the Student Affairs reporting form, or in person. Reports should include details such as names, dates, descriptive summary, and supporting evidence where available. 

2. Preliminary Assessment 

   • The Student Affairs Office reviews the complaint to determine whether the complaint is valid and falls under the College’s jurisdiction, and whether it should be processed through the standard misconduct or the major misconduct process.   If the complaint is deemed valid and within jurisdiction, a formal investigation will proceed according to the College's complaint procedures.  If the complaint is unfounded or outside of the College’s jurisdiction the student will receive a complaint dismissal notice.    

3. Initial Review Meeting with the Complainant 

   • The complainant is informed of the conduct process, anti-retaliation measures, and supportive measures. The conduct administrator collects preliminary evidence and identifies potential witnesses. 

4. Notification 

   • Complainant Notification: The complainant receives written notice that the report is proceeding under the Standard Misconduct Process. 
   • Respondent Notification: The respondent receives written notice outlining the alleged Student Code of Conduct violations, anti-retaliation expectations, the identity of the conduct administrator, and available support resources. 

5. Initial Review Meeting with the Respondent 

   • The respondent meets with the conduct administrator to review allegations and the conduct process, anti-retaliation policy, supportive measures, present information, and identify witnesses or supporting evidence. If the allegation involves a faculty member, a representative from the Education Office will also attend the meeting. 

6. Decision and Sanctions 

   • The conduct administrator, completes a Complaint Summary Form and issues a determination: Founded (policy violation) or Unfounded (insufficient evidence). If founded, sanctions appropriate to the violation are assigned. 

7. Appeal 

   Each party is allowed an (1) appeal to the findings and/or sanction through the Non-Academic Appeal process, within 5 business days. Grounds include: 
   1. Procedural errors affecting outcome 
   2. Sanctions disproportionate to the violation 
   3. New material information 

Appeal outcomes are communicated in writing, typically within 10–15 business days, excluding academic breaks. 

Supportive Measures

Gnomon may offer support during any misconduct process, including: 

• Access to counseling or wellness services 
• No-contact directives to prevent further interaction 
• Academic accommodations (e.g., schedule adjustments) 
• Safety planning and other protective interventions 

These measures are optional and available regardless of whether a formal complaint is filed, designed to promote safety, support, and fairness for all parties.

Purpose:  
The Major Misconduct Process addresses allegations where potential sanctions may include suspension or expulsion, and all academic misconduct cases. 

Oversight: 
The Major Misconduct Process involves a formal investigation and adjudication by the Conduct Committee. 

Contact Information: 
Student Affairs, studentaffairs@gnomon.edu 

Timeline  
Gnomon aims to resolve Major Misconduct cases within 45–75 business days, excluding academic breaks and holidays. Interim measures — will be made available as soon as the report is received and continue as needed throughout the process. 

While every effort will be made to adhere to these timelines, some cases may require additional time due to factors such as the complexity of the matter, availability of parties or witnesses, or unforeseen circumstances. In such instances, Gnomon will provide updates to the involved parties regarding any anticipated delays and revised timelines. 

Procedure: 

1. Initial Report Submission 

   • Allegations of major misconduct can be submitted by students (regarding students, staff, or faculty) and by staff/faculty only about students to the Student Affairs Office. Reports should include date, time, location, parties involved, and supporting evidence (if available). 

2. Preliminary Assessment 

   • The Student Affairs office conducts an initial assessment to determine if the allegation falls under the major misconduct category.  If the complaint is deemed valid and within jurisdiction, a formal investigation will proceed according to the major misconduct complaint procedures.  If the complaint is unfounded or outside of the College’s jurisdiction the student will receive a complaint dismissal notice. 

3. Notification 

   • Complainant Notice: Written confirmation that the report is being addressed through the Major Misconduct Process. 
   • Respondent Notice: Written notice including a summary of allegations, the specific Student Code of Conduct provisions allegedly violated, and the contact information for the conduct coordinator. 

4. Formal Investigation 

   • An investigator (designated staff from the Student Affairs Office) gathers documents, interviews the complainant, respondent, and witnesses, and compiles an investigative report. If the complaint involves a faculty member, representatives from both the Education Office and the Student Affairs Office will participate in the investigation. 

5. Investigative Report 

   • Compilation: The report includes information reports from both parties, interview summaries, written statements, and other relevant documents. Conduct Committee Review 
   • The Conduct Committee — consisting of at least three senior administrators (including a representative from Student Affairs) — reviews the investigative report. The committee may request additional information or clarification as needed. The committee makes findings based on the preponderance of the evidence standard. 
6. Adjudication and Decision 

• The Conduct Committee issues a written decision: Founded (policy violation) or Unfounded. If founded, sanctions are imposed consistent with the severity and circumstances of the misconduct. 

Sanctions in Major Misconduct Cases may include (but are not limited to):  

• Warning: Written notice cautioning against further misconduct  
• Disciplinary Probation: A period of restrictions on activities and privileges  
• Loss of Privileges: Temporary denial of access to certain facilities or events  
• Restitution: Financial reimbursement for damages, loss, or theft of property. 
• Revocation of Affiliation: Permanent removal from a student organization  
• Revocation of Degree: Rescinding a degree due to fraudulent or egregious misconduct prior to graduation. 
• Contact Restrictions: Directives limiting communication between parties. Temporary restrictions may be issued for personal safety and reviewed within 72 hours. These are not legal protective orders.   
• Educational Sanctions: Mandated counseling, training, or corrective assignments  
• Reflection essays or reports that promote understanding of the impact of behavior on the community. 
• Suspension: Temporary separation from Gnomon, with conditions for re-enrollment  
• Expulsion: Permanent separation from the College, prohibiting future re-enrollment and campus access. 

Sanctions will be proportionate to the nature and severity of the violation, the individual’s disciplinary history, and any mitigating or aggravating circumstances. 

Confidentiality (Major/Standard Proceedings) 

• Proceedings are closed to the public to protect privacy.  
• Information is shared only on a need-to-know basis to conduct a fair investigation and adjudication. 

Non-Academic Appeal Process  

Both complainant and respondent have the right to appeal Conduct Committee decisions. 

Each party is allowed an (1) appeal to the findings and/or sanction through the Non-Academic Appeal process. If an appeal is submitted, the appropriate Gnomon official(s) will review relevant documentation, including the report, and Complainant’s and Respondent’s statements, if any.    

An appeal must be submitted within five (5) business days of the issuance of the original finding(s).  

All parties will receive notification of any appeal. Dissatisfaction with the outcome of the hearing is not grounds for appeal.    

A request for appeal must be based on one or more of the following:   

1. The established procedures were not followed, in a significant way, and as a result, the findings, the sanctions, or both, were not correct.    
2. The severity of the sanction imposed is not appropriate or is disproportionate based on the nature of the violation or the circumstances.    
3. There is new information that would have been material to the outcome. Information is not considered new if the information was voluntarily withheld during the original investigation and resolution process. The new information must be included with the student’s request for appeal. Also, the student must show that the new information could not have been presented during the original investigation and resolution process.    

If an appeal does not meet the qualifying grounds for appeal, and/or not submitted within the time allotted, the findings and sanctions become final.   

If modified or alternative disciplinary actions are imposed, a letter including final findings and/or sanctions and thoroughly documented specific reasons for the adjustments shall be delivered to the Respondent (and Complainant as appropriate pursuant to FERPA and/or other relevant laws).    

In cases where employee disciplinary action is recommended, designated Gnomon official(s) will begin the due process procedure, pursuant to Gnomon’s employment policy, and applicable federal and state laws.   

A decision regarding the appeal will typically be issued within 10–15 business days of receipt of the appeal, excluding academic breaks and holidays. All parties will be notified in writing once the appeal decision is finalized. 

Supportive measures are available as described in the Standard Misconduct Process section and may include counseling, no-contact directives, academic accommodations, and safety planning. 

Training of the Conduct Committee 

Conduct Committee members receive regular training on: 

• Student conduct policies and applicable legal standards. 
• Investigation protocols and evidence gathering. 
• Impartial adjudication procedures and bias avoidance. 
  Training emphasizes fairness, privacy, procedural due process, and accountability. 

Key Definitions 

• Bullying: Persistent behavior intended to harm, intimidate, or coerce others. 
• Disruptive Behavior: Conduct that unreasonably interferes with campus life, operations, or educational activities. 
• Harassment: Unwelcome conduct (verbal, physical, or visual) based on protected characteristics that creates a hostile or intimidating environment. 
• Preponderance of Evidence: The standard of proof indicating that it is "more likely than not" that the alleged misconduct occurred. 
• Respondent: The individual accused of misconduct. 
• Complainant: The individual who submits a report of alleged misconduct. 

Additional Notes & Resources

For a detailed copy of Gnomon’s Non-Academic Student Conduct, and Grievance Procedures, supporting forms, or related policies please contact Student Affairs at studentaffairs@gnomon.edu or visit:  

https://www.gnomon.edu/policies-and-disclosures/student-conduct or  

For incidents involving sexual harassment and violence (including domestic violence, dating violence, and sexual assault), please refer to the Title IX and Sexual Harassment Policy and Procedures at:  

https://www.gnomon.edu/policies-and-disclosures 

Purpose
The purpose of this policy is to uphold the integrity of student relationships with faculty and staff, which is central to Gnomon’s educational mission: "Gnomon specializes in computer graphics education for careers in the entertainment industry." This policy aims to preserve a learning environment free from conflicts of interest, coercion, and undue influence by prohibiting inappropriate relationships between students and employees in positions of authority.

Contact Information
Human Resources: gnomonhr@onedigital.com

Policy and Procedure Overview

Commitment to Integrity

• The relationship between Gnomon students and faculty or staff is built on trust, professionalism, and mutual respect. Faculty and staff members hold positions of authority that may include mentoring, evaluating, advising, or otherwise influencing students' academic and professional success. This authority creates an inherent power imbalance.
• To protect the educational environment, faculty and staff members must maintain appropriate professional boundaries with students to ensure fairness, equity, and respect.

Prohibition of Romantic or Sexual Relationships

• Policy Statement: Gnomon strictly prohibits romantic or sexual relationships between students and any employee (including faculty and staff), regardless of consent, due to the inherent risks of exploitation, coercion, and conflicts of interest.
• Scope: This prohibition applies to all Gnomon employees, including full-time, part-time, adjunct instructors, guest lecturers, and administrative staff who may have authority over students (e.g., Student Affairs, Financial Aid, or Academic Advising).

Rationale

• Romantic or sexual relationships between employees and students undermine the educational mission and introduce potential risks, such as favoritism, bias, or perceived coercion.
• These relationships compromise the integrity of professional responsibilities and create a perception of unfair treatment, even if the relationship is consensual.

Disciplinary Actions

• Employees found to have engaged in romantic or sexual relationships with students may be subject to disciplinary action, up to and including termination of employment.
• Disciplinary measures will follow Gnomon’s procedures for employee conduct violations to ensure a fair, impartial, and consistent process.

Employee Reporting Obligations

• Employees must immediately report any personal relationships that may present a conflict of interest to the Human Resources Department.
• Failure to disclose a conflict of interest related to inappropriate relationships may result in disciplinary actions.

Compliance and Enforcement

• Gnomon is committed to maintaining a learning environment that fosters academic and professional integrity, respect, and equity.
• Any reports of employee-student relationships will be handled in a confidential, fair, and timely manner, in compliance with institutional policies and relevant laws.